Executive Assistant

Executive Assistant

Bowdoin College

Brunswick, ME

Bowdoin College is seeking an Executive Assistant, to be based in the office of the President, located on their beautiful campus in Brunswick, Maine. The Executive Assistant provides high-level administrative support to the President of the College and works closely with the Senior Vice President/Secretary of the College in a fast-paced environment.

Requirements of the Executive Assistant:

· A minimum of seven (7) years of experience, including experience providing administrative support to a senior executive at a comparable organization

· Experience in calendar management: prioritizing, organizing, scheduling/resolving scheduling issues, and maintaining a calendar for an executive or group

· Experience making travel arrangements (flights, hotels, ground transportation, meals, and offsite meetings) for executives including preparing itineraries and expense reports

· Experience preparing and managing office budgets

· High level of demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive, Teams) and other virtual meeting platforms

· Understanding of and experience with business protocols

· Excellent time management skills, and proven ability to meet deadlines

· Exceptional interpersonal, oral, and written communication skills

· Excellent administrative and organizational skills with strong attention to detail, accuracy, and precision

· Ability to use good judgment to make effective decisions

· Ability to manage sensitive matters with the highest level of confidentiality and discretion

· Demonstrated commitment to valuing diversity, contributing to an inclusive working, and learning environment.

· A high school diploma or GED equivalent; bachelor’s degree preferred

· Professional experience in higher education preferred

· Ability to commute to Brunswick, Maine Monday through Friday, 8:30 to 5:00 with additional hours including evenings and weekends required

Benefits of the Job:

· Annual salary in the range of $85,000 - $95,000

· Health Plans (Medical effective on first day at the college)

· Vision and Dental Insurance (Effective the following month)

· Life Insurance and Disability Insurance

· Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26)

· Accrue up 13.33 hours of vacation each month (20 vacations days per calendar year)

· Accrue up to 12 days of personal/sick time

· 17 Paid Holidays

· Access to many of the College’s facilities including the gym and pool (Including household)

Responsibilities of the Executive Assistant:

· Scheduling and calendar management for the President, including gathering documents and attending to coordination of meetings; making travel arrangements, including creating itineraries and processing expense reports

· Assisting with budget planning/management

· Maintaining paper and electronic records for the Office

· Managing and assisting with administrative projects; screening and prioritizing incoming information

· Interacts with all members of the Bowdoin College community acting with the highest level of professionalism, integrity, and composure, while understanding and maintaining confidentiality at all times.

· Serves as a backup to the other Executive Assistant in the Office supporting the Senior Vice President/Secretary of the College

· Performs a wide variety of executive support duties

· Balances multiple priorities with minimal supervision

Bowdoin College, founded in 1794, has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

NO PHONE CALLS OR RECRUITERS, PLEASE

Bowdoin College is an Equal Opportunity Employer and complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Job Type: Full-time

Pay: $85,000.00 - $95,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Please submit your cover letter when applying.
• What is your personal email address?

Work Location: In person

Salary : $85,000 - $95,000