Program Coordinator

Title: Program Coordinator    

Reports to: Site Director    

Status : Part-Time, Non-Exempt

PRIMARY FUNCTION:  

• The Program Coordinator is responsible for implementing and overseeing the delivery of a broad range of programs within the Club and at times outside of the club, such as Education, Technology, Character and Leadership Development, Social Recreation, Health and Life skills, Art and Crafts, Career Development, and Physical Education. Plan, develop, oversee implementation and supervise programs. This position is based on the overall responsibilities, rather than hours worked, and additional hours may be necessary. The Program Coordinator is expected to work with the Club Director to meet various requests of CPO, Operations Director, Board of Directors and the community.

KEY JOB RESPONSIBILITIES:

Prepare Youth for Success

• Plan and oversee the administration of designated Club programs and activities that support Youth Development Outcomes:

• Establish Club program objectives consistent with organizational goals and mission.

• Oversee the day-to-day program activities in accordance with established standards and goals.

• Ensure that members are encouraged to participate in a variety of program areas/activities and receive instruction to develop skills in program areas.

• Demonstrate leadership to assure conduct, safety and development of members.

Program Development and Implementation

• Establish and maintain Club program goals and settings that ensure the health and safety of members. Ensure that staff understand and effectively communicate standards of program; that they ensure program areas are safe, well ventilated and well lit; and that Club equipment is well maintained.

• Ensure the evaluation of Club programs on a continual basis and ensure programs/activities respond to member needs and address their gender and cultural diversity.

• Discuss all supply/equipment purchases needed for programs with Club Director prior to purchase. Club Director will monitor expenditures within approved budget.

• Ensure that the program has written lesson plans with objective each day, turned in on schedule requested by Club Director. Post lesson plans to Clubs email calendar and daily schedule.

• Communicate with external community groups, school staff, teachers, principals, members’ parents, Club Director, and Director of Ops through phone, text, Workplace and emails.

• Collect data and prepare regular reports as needed for programs, funding sources and others projects.

Supervision

• Allocate and monitor work assigned to program volunteers and program staff, providing ongoing feedback and regular appraisal. Identify and support training and development opportunities for assigned volunteers and staff.

• Oversee proper record keeping and reporting including activities and events conducted, breakdowns of daily participation figures, notable achievements and any programs/issues.

• Ensure productive and effective performance by all program staff and volunteers.

Additional Responsibilities

• May oversee special programs and/or events (i.e. Youth of the Year and Awards Programs), and/or participate in the implementation of other Club activities as necessary.

• Consult with parents concerning member and Club issues. 

Relationships

• Internal: Maintain close, daily contact with Club staff (professional and volunteer), Club members, and supervisor to receive/provide information, discuss issues, and advise/counsel.

• External: Maintains contact as needed with external community groups, schools, members’ parents and others to assist in resolving problems, as directed by Club Director.

SKILLS/KNOWLEDGE REQUIRED: 

• Four years of work history in a Boys or Girls Club (or similar organization), or Minimum of combination of 2 years of educational background (AA degree), and 2 years of professional work experience.

• Strong communication skills, both verbal and written.

• Group leadership skills, including an understanding of group dynamics.

• Demonstrated organizational, staff and project management abilities.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT/QUALIFICATIONS:

• Must be able to sit, stand or walk for extended periods of time. 

• Must be able to squat or bend to communicate at youths’ level.

• Must be able to lift up to 50 pounds and carry up to 10 pounds for short periods of time.

• Must be able to participate in physical activities throughout the facility, on the property and/or on field trips.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this position.  It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.