Farmington Polo Club Events Planner

Position Overview:

As an Event Planner you are responsible for organizing and executing various events at the event locations. You are responsible for planning every aspect of the entire event, ensuring that runs smoothing and successfully the day of.

Responsibilities:

· Meeting with clients to discuss their event requirements, objectives, and budget

· Understanding the purpose and goals of the event to create a specified plan

· Developing and managing event budgets, taking into accounts factors such as catering, entertainment, decorations, and any other related costs

· Negotiating with vendors to get the best prices and ensuring cost effective events

· Coordinating logistics including but not limited to venue set up, audio-visual equipment, seating arrangements and signage

· Partnering with marketing to promote on-site events through various means such as social media, flyers, newsletters, etc to attract attendees

· Developing detailed timelines for the event, outlining key milestones and deadlines

· Coordinating and scheduling all aspects of the event, including setup, rehearsals and breakdowns

· Obtaining necessary permits and ensuring compliance with local regulations

· Addressing any legal and safety considerations to ensure a smooth and lawful event

· Overseeing the on-site execution of the event ensuring it is running accordingly to plan

· Solving any issues or emergencies that may arise during the event

· Collecting feedback from clients, attendees and vendors to assess the event

· Evaluating the effectiveness of the event planning process and identifying areas for continued improvement

· Managing a team of 10 – 20 associates based on the event

· Building and maintaining client and vendor relationships

· Bringing creative ideas to make the events memorable and unique

· Staying up to date on industry trends to elevate events

· Performing any other tasks assigned by leadership

Experience:

• Preferred: Two (2) years experience as event planner or relevant experience
• Preferred: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc); Adobe
• Preferred: Proficiency/Knowledge in Toast & Square – payment transaction system
• Preferred: Experience in outdoor events

Schedule:

· Off on Mondays

· 5-6 day work week

· Flexibility to work hours needed based on event schedules

Environment:

• Office – approx. 65F – 75F

Skills:

• Physical abilities: Ability to stand, walk and sit throughout your day; Walking on a variety of flooring such as carpet, concrete, tile, etc;
• Strong communication Skills: Ability to communicate clearly and effectively with peers and leaders on a daily basis
• Organizational Skills: Ability to fulfill executive directions promptly; ability to prioritize and meet deadlines
• Working in a team based environment: Working independently and as a team player
• Quality: Maintain integrity and high standards from all perspectives
• Safety Culture: Maintain and drive safety policies; driving for accountability of safe practices throughout shift

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Weekends as needed

Work Location: In person