Accounts Payable Supervisor

Position Overview

Support the timely and accurate payment of bills.  Obtain, compile, and verify financial data from invoices, purchase orders, receiving documents and other materials to maintain the company’s Accounts Payable system.  Manage a small team of two to four AP Employees while managing a high volume of transactions (up to 300 per day). Support key projects to include the department’s transition to paperless recordkeeping and ongoing finance integration with the parent company.  

Responsibilities Include:

• Manage Accounts Payables KPIs.
• Recommend weekly payment run to Controller.
• Proactively manage payables so that no terms discounts are missed.
• Manage a team of two to four Accounts Payable Employees.
• Leverage and enhance as needed reports for AP Aging and Received but not invoiced (inventory items)
• Process weekly accounts payable, including preparation of payment packet and digitizing the backup.
• Compile and sort documents, such as vendor invoices with purchase order numbers, expense invoices, and store close out reports.  
• Track payments to vendors, consolidate invoices from vendors and enter the payables module once received. 
• Accrue at month end for opex items not received.
• Follow up with vendors as needed for invoicing to reduce Un-invoiced PO balance.
• Match invoices to purchase orders / expense authorization.  Follow up with relevant parties as needed and track until resolution.
• Confer with upstream process owners to resolve payment reconciliation issues (typically warehouse receiving and purchasing departments).
• Collaborate with internal and external partners to meet department goals.
• Prepare payment packet for check review.
• Administer weekly check / ACH run.
• Work with vendors to switch to ACH where possible.
• Coding expenses to predefined GL codes.
• Compile and sort documents, such as vendor invoices with purchase order numbers, expense invoices, and store close out reports.  
• Leveraging understanding of procure to pay process, provide direction to Accounts Payable Specialist / Clerk with troubleshooting complex issues; independently resolve issues or use proper discretion in escalation points.
• Match receiving reports to vendor invoice and verify amount billed is amount received.  
• Enter vendor invoice into system for payment, assigning pay date.
• Edit discount amount of integrated vendor invoices to reflect correct amount.
• File posted to pay invoices in bins by alpha and/or voucher number.
• Run weekly voucher report to match invoices verifying invoice number and amount due including discount amount. 
• Print checks, match invoices, attach stubs to invoice/receiving copy and send to Controllers Office for review and signature.
• File weekly vendor checks by check number in file drawers.
• Distribute petty cash and maintain records.
• Share AP best practices and support department leadership with constant improvement of department performance.
• Additional projects as assigned.

The ideal candidate will have:

• At least 5 years of experience in Accounts Payable.
• Supervisory experience in Accounts Payable or GL Accounting.
• College degree in accounting preferred, not required.
• Ability to work autonomously and troubleshoot complex accounting issues to resolution.
• Ability to communicate effectively with a diverse population.
• Accuracy and attention to detail in a fast-paced environment
• Proficiency in Microsoft products to include intermediate Excel skills.
• Experience with corporate accounting software a plus
• Excellent organizational and time management skills
• Experience supporting a PO driven company.
• Experience with AS/400 or SagePro preferred, not required.
• Experience in distribution preferred but not required.
• Ability to pass a pre-employment background check and drug test. 

This position offers a competitive starting salary and comprehensive benefits program. 

#LI-RR1

#IndeedBradyPLUS1