What are the responsibilities and job description for the Billing Coordinator position at BrandSafway?
BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. We’re looking for a strong Accounts Receivable and Billing Coordinator for our Chicago, IL location.
Essential Functions
Qualifications
Essential Functions
- Maintain the Branch Accounts Receivable Aging providing timely collection.
- Makes daily collection calls and/or correspondence in a professional manner while keeping and improving customer relations.
- Identify issues attributing to account delinquency.
- Maintain status in Brand Cash (collection notes, collection forecast, customer information, payment terms).
- Provide customer service regarding collection issues, process customer refunds, process and review account adjustments, resolve client discrepancies and short payments.
- Responsible for monitoring and maintaining account adjustments, write-off, customer reconciliations and processing credit memos timely.
- Protect and maintain lien rights, minimizing bad debt losses.
- Communicates and actively pursues customers to ensure billing is received, accepted, and processed for timely payment and credit balances have resolution.
- Apply and reconcile AR payments both timely and accurately within two (2) days of receipt (for BAS system).
- Set up ACH/Wire Transfers whenever possible.
- Establish and maintain effective and cooperative working relationships with customers (both internal and external). Responsible for the full billing cycle including statement of value (SOV) & American institute of Architects (AIA) billing format.
- Collect and organize time sheets from Payroll and prepare for monthly invoicing.
- Prepare invoices for equipment rent &unit priced projects in accordance with contract.
- Process approved credit memos for accounts receivable deemed uncollectible.
- Work closely with the supervisor and assistant controller to ensure all billing is processed in a timely and accurate manner.
- Develop an understanding of jobs based on the contract as well as client and BrandSafway requirements.
- Justify billing by validating all necessary documentation, - Balance hours worked to hours billed.
- Assist in monthly closing to ensure discrepancy resolution, finalized billing, and accurate accrual bookings.
- Prepare for audits through note-taking and proper filing.
- Monitor the job cost system.
Qualifications
- Minimum of 2 years’ experience with Customer Collections, Accounts Receivable, and Customer Service environment and two years experience with construction billing and collections
- Perform clerical activities including data entry, information verification and bill generation
- Run reports and conducts research to investigate billing discrepancies/errors
- Excellent communication and organizational skills and customer service skills
- Ability to work on multiple tasks and meet deadlines
- Independently performs complex duties under general guidance of a supervisor
- Ability to comprehend legal documents such as waivers of lien and subcontract agreements.
- High school degree required. A bachelor’s degree, in business, finance or accounting is preferred.
- Previous accounting experience in accounts receivable or payable, billing, payroll, or other similar functions is desired, but not required.
- Requires proficiency in spelling, punctuation, grammar, and basic business math.
- Remain informed about present as well as changing tax and deduction laws that apply to relevant billing
- Strongly preferred to have experience in BAS, J&E
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