Administrative Assistant

Summary

The main function of the Secretary is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions.

Job Description

• Greets and directs visitors
• Provides information and answers the telephone or console switchboard
• Receives and sends packages via couriers
• Maintains visitor log and/or call record, provides security passes/badges, typing, filing or other simple clerical functions
• Maintains boardroom schedule and equipment
• Provide other administrative support as required: typing, filing, photocopying, binding books, and preparing mailers

Responsibilities:

• Assist Plant Manager and Personnel Director
• Checking the mailbox
• Create and Distribute Monthly Meeting Calendar
• Send Outlook Calendar Meeting Invites
• Submit payment for bills as required
• Receive product in SAP
• Update and maintain the Organizational Chart
• Update and maintain the Internal Phone List
• Schedule Conference Room Meetings
• Order and update employee badges
• Submit food orders for plant visits and celebrations
• Provide support and backup coverage for Dealer Liaison/Quality Supervisor/MR Supervisor/IC Clerk
• Help with new hire onboarding activities
• Submit Salary Overtime Report

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
• Ability to work independently and manage one’s time
• Ability to keep information organized and confidential
• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint

Education/Experience:

• High school diploma or equivalent required
• 5-7 years of experience required

Work Site Description:

• 100% on-site
• Monday – Friday, 8:00 AM – 4:30 PM

Job Types: Full-time, Contract

Pay: $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Are you able to make the commute to Hudson, WI?

Experience:

• Administrative: 3 years (Required)

Work Location: In person