Human Resources Administrative Assistant

Description

BRAVE CHURCH and VALLEY CHRISTIAN SCHOOLS are both located in Dublin and San Ramon, California, about 45 minutes east of San Francisco. We enjoy beautiful weather, a beautiful valley geography, and have access to fantastic business and cultural experiences, but more importantly, we connect with some of the most exciting spiritual opportunities in the Bay Area. Brave Church and Valley Christian Schools are a close-knit community of colleagues who collaborate with each other, encourage each other and pray with each other. We are focused on reaching people for Christ and providing a highly academic Christian education. If this is what you are called to do, please consider joining the Human Resources team!

ESSENTIAL RESPONSIBILITIES:

• First point of contact for basic personnel inquiries regarding - benefits, assisting employees with navigating our payroll system (Paylocity)  
• Open HR and the COO's correspondence and distribute it to the COO, Property Manager, and Director of HR as appropriate   
• Assist with coding and submitting all facilities, benefits, and the COO’s invoices to our Accounting Department and logging it on an Accounting log
• Post vacant positions on-line (Paylocity), as directed by the Director of HR
• Assist HR Director with new hire on-boarding and new-hire paperwork
• Assist HR director with termination process for exiting employees 
• Update payroll system when there is a staff employment update as needed
• Complete EDD forms 
• Reconcile benefit invoices by comparing to EE’s enrolled in the various benefits vs. who have terminated from benefits   
• Maintaining various training matrix’ and EE requirement logs and sending employee reminders to take their training when it’s due
• All HR Personnel document filing 
• Ensure all 3 EE files are in order, complete, and up to date
• Assist in workplace accident investigation as directed by the Director of HR and submitting workers’ comp claims as needed
• Scan personnel documents in preparation to go “paperless”
• Escalate employee inquiries to the Director of Human Resources as necessary
• Other projects or tasks as assigned by the Director of HR and/or the COO

BENEFITS FOR FULL TIME EMPLOYMENT:

• Health insurance
• sick leave
• vacation 
• 401k after one year of employment

Requirements

• be a committed Christ follower and active member of a local Church
• be a role model in attitude, speech and actions toward others
• respect people in leadership and colleagues 
• make an effort to understand the uniqueness of Brave Church and Valley Christian Schools
• Love for People, Business, Strategy, Organization 
• Interest in growing and developing as a leader particularly in HR
• Desire for continuous learning 
• Enjoys being part of a team and “wearing many hats”
• Highly sensitive to confidential information, refusing to use or circulate confidential information inappropriately
• Creative “outside the box thinking” 
• Demonstrates problem solving abilities 
• Ability to handle stressful situations or conversations with poise and meet everyday stress with emotional stability, objectivity and optimism
• Entrepreneurial and open to start-up environment  

REQUIREMENTS:

• AA Degree in Business Administration or HR (Bachelor’s Degree preferred)
• 1-3 years of experience as an administrative assistant and/or Human Resources assistant (willing to train an early career candidate desiring a long-term career in HR)
• Highly organized
• Extreme attention to detail
• Able to handle multiple projects and execute to completion
• Working knowledge and familiarity with computer systems and software programs such as
  Microsoft Word and G-mail
• Advanced computer skills in Word, Excel, Power Point, Zoom, Google Meets
• MUST be able to maintain confidentiality 
• Excellent written and verbal communication skills