External Affairs Operations Coordinator

Job Title: External Affairs Operations Coordinator 

Location: Chicago (IL) preferred, Atlanta (GA), Newark (NJ), New York (NY)

Employment Type: Full-time

Start Date: October 2022

To Apply: Submit your application here. Send any questions to jobs@bebraven.org (applications submitted via email will not be accepted).

About Braven

We believe that the next generation of leaders will emerge from everywhere. We empower promising college students with the skills, confidence, experiences, and networks necessary to transition from college to strong first jobs, which lead to meaningful careers and lives of impact.  Learn more about Braven’s impact: 

https://impactreport.bebraven.org/

https://jobsreport.bebraven.org/

Braven was named one of America’s Best Startup Employers 2022 by Forbes! We’re proud to be a nonprofit organization that values its employees and has always been committed to building a diverse, equitable, and inclusive workplace that mirrors our country.

About the Role

In order to achieve its ambition of serving 40,000 Fellows over the next decade, Braven must grow their shared-value partnerships with universities, employers, and philanthropists.  In that effort, Braven is hiring an External Affairs Operations Coordinator who will provide constituent management support for the 10-person External Affairs Team of Directors as well as streamline cross-functional External Affairs operations. This person will help drive the quality of our external affairs operational systems and data tracking so that we can maximize our daily operations as an External Affairs team. 

What You’ll Do

Support External Affairs Directors and Chief External Affairs Officer (70%)

Assist External Affairs Directors with scheduling and data entry so that they can spend their time in the field, with key stakeholders, developing strategy, and with their team and not on logistics.

• Provide scheduling support for external and cross-functional meetings including making appointments and prioritizing the most sensitive matters, meeting coordination and logistics, conference calls, calendar management, and travel arrangements. 
• Enter and update stakeholder data into Salesforce and Asana.
• Ensure timely processing of reimbursements and expense reports for Chief External Affairs Officer and other EA Directors.
• Support logistics for External Affairs team stepbacks and conferences
• Provide administrative email writing support in select streams of external affairs work

Cross-Functional External Affairs Campaign Operations (30%):

• Support cross-functional campaigns with operations (e.g. holiday mailings to supporters, impact and jobs report printing and releases, Braven Summit support) 

• • Collaborate with the senior accountant and create Salesforce opportunities for all donations received.
  • Manage workflow to ensure timely gift acknowledgments from regional Executive Directors and the CEO.   
  • Manage Classy donation records, ensuring they’re entered into the workflow.  

• Execute and/or assist with ad hoc projects and tasks.

Qualifications & Skills

Braven is looking for a detail-oriented leader who has demonstrated success in managing multiple tasks and projects behind the scenes with excellence. You are bringing experiences and strengths like these:

• Extraordinary organization and attention to detail required
• Strong customer service ethic required
• Strong critical thinking, written, and interpersonal communication skills necessary
• Ability to manage multiple projects concurrently and independently
• Strong professional judgment and maturity; sensitivity with managing confidential information and ability to exercise discretion required 
• Great proactivity and self-direction skills; including the ability to manage up 
• A demonstrated commitment to equity and inclusion
• You exemplify Braven’s core values
• Your experiences have informed your belief in Braven’s mission and have prepared you to work with, or for, Braven’s student Fellow population
• Proficiency in Microsoft Suite applications (Outlook, Word, Excel, PowerPoint), G-Suite (Google Drive, Google Docs, Google Forms, Google Sheets and Gmail)
• Preferred proficiency in Salesforce, Zoom, Asana, and booking online travel
• 1-2 years of administrative experience preferred

Please know that no one ever meets 100% of the qualifications. If much of this describes you, we encourage you to apply.

Additional Requirements

• Ability to work in-person and go between the X offices
• Travel for org-wide and team-wide meetings
• Authorized to work in the US
• Must be fully vaccinated and have received the Booster vaccination against COVID-19 and provide proof of such by the date of hire. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Exempted individuals will be subject to weekly testing if they engage in any in-person work activities.   

Compensation and Benefits

The salary for this position, which depends on prior work experience and our assessment of your demonstrated fit for the role, will likely be between $40,500 - $50,600 for Atlanta, $42,600 - $53,200 for Chicago, and $46,000 - $57,500 for New York and Newark. Braven offers competitive base salaries based on the midpoint of the market among not-for-profit organizations of similar size, with opportunities for salary growth over time. We believe in compensating staff members fairly in relation to each other, their qualifications, and their impact on behalf of the organization, and take internal and external equity seriously. Given our commitment to equity, Braven does not negotiate salary offers; instead each salary offer is determined carefully using external and internal benchmarking. You will have an opportunity to discuss salary in more detail after you begin the application process. In addition, this is a non-exempt, full-time, benefits eligible role. 

Braven also provides competitive, comprehensive benefits, recognition, and career development. While Braven reserves the right to change benefits at any time, current benefits include: 

• Unlimited vacation time in addition to org-wide, week-long shutdowns in July and the end of the calendar year and all federal holidays
• Match of your 401K contribution up to 5% of your base annual salary, starting your first full month
• Coverage of 85% of health insurance premium 
• A one month paid sabbatical after 4 years on staff

Location

When social distancing is not in place, we gather in the office three days a week. Therefore, we require teammates to live within commuting distance of one of our hubs: Chicago, New York City, Newark, or Atlanta. Each teammate can use two flex days per week of their choosing to work remotely. We believe in the magic, connection, and collaboration that happens when people work together face-to-face and we believe in giving people flexibility to focus, balance personal priorities, and save themselves two commutes per week. 

Commitment to Diversity, Equity, and Inclusion 

At Braven, we are committed to attracting, engaging, developing, and retaining a diverse team. Braven operates in the context of our American culture, against the backdrop of systemic racism and oppression of marginalized people since our country’s founding. We are committed to assembling leaders at our organization who have emerged from everywhere, with a particular emphasis on those who share the racial and income backgrounds of our Fellows, and creating an inclusive culture that allows all teammates, of all experiences and identities, to thrive.  

Braven is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.  We encourage talented individuals of all backgrounds to apply.