Grants Administrator DOM Channing

Grants Administrator DOM Channing

Channing Division of Network Medicine (CDNM) of the Department of Medicine was formed in July 2012 and is the largest research-only division within the Brigham and Women’s Hospital with approximately 250 employees. The Division is comprised of three units: Systems Genomics and Genetics, Chronic Disease Epidemiology, and Systems Pathobiology. Total annual research expenditures for FY23 were in excess of $49 million and total grant submissions was approximately 155. The Grant Administrator is responsible for Pre-Award operations, playing a large role in preparing grant applications and lifecycle reports. The incumbent will be a full-time staff member of the Pre-Award team, reporting to the Lead Pre-Award Grant Administrator. Major responsibilities include assisting a portfolio of Principal Investigators with proposal and budget development for a variety of sponsors and awards.

Pre-Award

• Works with Principal Investigators and their support staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions. Collects and compiles internal documents from PIs/assistants for new submissions, progress reports and closeouts.

• Compiles Just-in-Time (JIT) materials: Human Subjects Education certification, budget, IRB, IACUC and Other Support pages while closely working with PI, Post Award Administrators at CDNM, and external collaborators.

• Work with PI, Post Award Administrator, and Research Administration on progress reports, no cost extensions, and closeout of grants/contracts.

• Develops primary working relationships with Investigators, internal staff, Research Administration, and external administrators.

• Interprets and articulates institutional and sponsor policies and procedures to ensure compliance. Proactively keeps Investigators apprised of changes in policies and regulations of federal and non-federal grantor agencies. Identifies potential budget, procedural, and/or policy issues affecting grant submission and work with Principal Investigators to resolve issues.

• Attend bi-monthly Staff and regular BRISC meetings to keep current with federal (NIH, in particular), state and other sponsor requirements, timelines and policy issues; attendance at additional relevant meetings and trainings (Divisional, BWH, and Mass General Brigham [MGB]), when available.

• Interacts with various departments within MGB (formerly Partners HealthCare) including, but not limited to, Research Administration.

• Contribute to updating and maintenance of a centralized electronic (CDNM shared drives) grants management and archiving system.

• All other duties as assigned.

• Bachelors’ degree or equivalent.

• Demonstrated grant and financial management experience.

• General knowledge of program administration guidelines of Federal and non-Federal funding agencies supporting biomedical research. Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.

• Must be able to take initiative and manage multiple projects simultaneously with frequent competing deadlines.

• Must have excellent attention to detail.

• Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures while paying strict attention to details.

• Ability to resource efficiently and autonomously.

• Ability to maintain extensive electronic document and email files which are Division property.

• Excellent interpersonal/communications (verbal and written) skills and a customer service focus.

• Demonstrated proficiency in Microsoft Office, Word, Excel, and Internet applications.

• Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities.

• Highly goal-oriented, self-motivated, and able to work independently as well as in coordination with various teams.

• Willingness to take on new challenges and flexibility with change.

HOSPITAL WIDE RESPONSIBILITIES:

Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established by
BWH/MGB; follows safe practices required for the position; complies with appropriate BWH and MGB policies and procedures;
fulfills any training required by BWH and/or MGB, as appropriate; brings potential matters of non-compliance to the attention of the
supervisor or other appropriate hospital staff.

BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.