Operations Coordinator
Job Posting for Operations Coordinator at Brigham & Women's Hospital(BWH)
Operations Coordinator
- (3231130)
GENERAL SUMMARY/ OVERVIEW STATEMENT:
This position will oversee several key components of the Division of Genetics, directly reporting to the Division Administrator and Division Chief. The ideal skill set includes experience in project management, administration within a research and clinical division, operations / facilities management, superb organizational and team building skills, and a commitment to working with a group of highly motivated scientists. The Division of Genetics currently has ~200 faculty and research staff members with annual research expenditures of more than $21MM.
PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.
- Manages administrative team (~6 FTEs of Administrative Assistants and Coordinators), specifically handling all personnel matters, including onboarding, terminations, compensation, and evaluation decisions. Ensures appropriate training of administrative employees. Assesses employee workload and initiates changes as needed.
- Credentials all new clinical and research faculty, secondary appointments, fellows, and sponsored staff. Manages all division faculty promotions. The Division of Genetics makes over 60 credentialing requests each year. Responsible for re-appointments and responding to division and department requests for information on current and former faculty and fellows.
- Manages/Oversees all division HR (weekly, monthly, Sponsored Staff) transactions. Assist with drafting faculty offer letters and responsibility grids for new hires and promotions. Oversees the HR onboarding of all new faculty, fellow, monthly. Processes all weekly HR requisitions. Oversees payroll for weekly-paid employees.
- Serves as liaison between division and Office for Global Professionals and Scholars (GPS) to oversee all visas requests, both new and renewals. Serves as a resource person in the division for all visa related questions. Tracks all visa end dates to ensure timely renewals.
- Manages electronic personnel files, division lists (Listserve/Lyris, termination, labs, etc.). Manages and updates division website.
- Assists with division operations including equipment and space management.
QUALIFICATIONS:
Bachelor’s Degree required.
Minimum of 5 years experience, preferably in a healthcare and/or education setting.
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: (MUST be realistic, neither overstated nor understated, and related to the essential functions of the job.)
Excellent written and verbal communication skills.
Ability to multi-task and organize information.
Ability to handle sensitive information with absolute confidentiality.
Customer-service orientation.
Ability to make decisions independently or to escalate issues as needed.
Proficiency in MS Office applications and ability to learn new systems as needed.
BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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