Associate, Human Resources

Provide administrative and clerical support of a complex and diverse nature for the Human Resources Department.

Description of Duties:

HRIS Support

• Input, update, and maintain employee data in HRIS for new hires as well as current employees, including, but not limited to, creating and setting up positions, entering and changing information, establishing appropriate employee leave plans, processing terminations, and other related personnel data entry and update.
• Review all leave requests, update HRIS, resolve employee questions, notify employees and Payroll of leave deficits.
• Assist HR staff in planning and executing system updates as needed and in planning and executing special projects requiring the calculation or tracking of personnel data.
• Provide support for annual Affordable Care Act reporting.
• Prepare special reports as assigned. Generate HRIS reports, produce mailing labels as needed.

HR Functional Areas Support

• Act as applicant management system (AMS) administrator, provide technical support to applicants, download data to access database for report writing, adjust user names and passwords, create Employment Recommendations in AMS for new adjuncts.
• Coordinate new hire processing, review new employee personnel files for accuracy and completeness including applications, employment recommendations, 1-9s, pension forms and transcripts. Notify employee of obligations and of orientation, prepare memos to supervisors of probationary status, and process dental enrollments.
• Track all new adjunct hires to ensure all paperwork is completed in a timely fashion. Ensure receipt of official transcripts. Process new hires through the applicant management system (AMS), schedule all applicant interviews, background checks, and physicals (if appropriate), prepare response letters and assist all applicants in the utilization of the AMS.
• Conduct ‘mini’ orientation of all new adjunct and hourly employees, providing instruction on the completion of all forms and pension plan enrollment criteria, review and approve employment eligibility forms, 1-9s.
• Coordinate all external postings of vacant positions with dozens of outside agencies and universities.
• Process all tuition waiver requests, verify eligibility, apply waiver in student module of Colleague.
• Provide support to the Benefits function, assist in processing COBRA, workers compensation and short-term disability forms.
• Process and organize personnel files of terminated employees. Ensure receipt of all required documents.
• Coordinate all technology and select other training/professional development classes or programs, act as registrar, track participation, process instructor billing.

Office Support

• Act as information resource to staff and the public requiring detailed knowledge of Human Resources programs or procedures. Provide advice and assistance in how to access and utilize these programs.
• Provide coaching and instruction in a manner that projects a positive image of Brookdale.
• Provide clerical support for all HR activities including presentations, workshops, training, mailings and special projects.
• Perform support functions including scanning, the preparation of routine letters, editing reports, requisitioning office supplies, making travel arrangements, and arranging meetings and conferences.
• Provide training and/or assistance to other support staff as requested.

Minimum Qualifications:

Education

• Associate’s Degree required or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Experience

• Two years of experience providing administrative or clerical support of a similar nature. HR experience preferred.

Knowledge/Skills/Abilities

• Strong customer service, organizational, communications and interpersonal skills.
• Proven ability to work effectively with employees of varying ages and diverse backgrounds.
• Computer literacy skills at an intermediate level with the demonstrated ability to utilize and apply Microsoft Office Outlook, Word, Excel, and PowerPoint as well as specialized software programs and computer applications.
• Ability to learn and apply office practices, procedures, policies, and regulations that are essential to the position.
• Must have demonstrated ability to operate integrated database.
• This is a public-facing position that requires diplomacy, good judgement, knowledge of regulations and procedures, and the exercise of confidentiality.

Job Type: Full-time

Pay: $43,655.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location