Accounts Payable Assistant

Job Title: Accounts Payable Assistant

FLSA Status: Non-Exempt

Job Family: Finance

Department: Finance Operations

Location: In-House (Fort Wayne, IN)

JOB SUMMARY
Responsible for reviewing and processing all corporate cash disbursements (excluding claim payments), investigating and processing unclaimed property, producing compliance reports, and assisting with the administrative functions of the finance department.

POSITION ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Review and process all accounts payable transactions for BMIC. This includes reviewing accounts payable invoices for proper authorization and general ledger account classification prior to entry and processing and issuing EFT, credit card, or check payments within vendor terms.
• Complete all monthly ACH transactions for field employee expense reimbursements and weekly transactions for other vendors. This includes reviewing the expense reports for proper general ledger account classification, processing payments, and procuring appropriate receipts and support for reimbursements.
• Administer the credit card system database and process. This includes verifying the accuracy, timeliness and compliance for 200 cardholder’s transactions; answering database questions; running reports; controlling limits; and consistently achieving the desired filing and payment deadlines.
• Monitor and facilitate unclaimed property reporting. This includes identifying and researching un-cashed checks; initiating contact with owners, verifying and re-issuing payments; reclassifying stale dated accounts and reconciling to the general ledger; preparing annual escheat reports and issuing payments to various states.
• Review imaging of EFT payments for accuracy and make copies of reissued checks for the Policy Issue department.
• Prepare quarterly and annual Kentucky municipal tax reports, including premium and M-tax reconciliation, and payment of M-tax to all appropriate Kentucky cities and counties.
• Prepare the various Georgia and Illinois municipal tax reports when requested and make payment to the appropriate cities and counties.
• Assist in administrative tasks associated with the various department functions including mailing, copying, maintaining printer and copier equipment and ordering supplies for these devices when appropriate.
• Calculate and prepare the mileage affidavits for employees driving a company vehicle. This includes procuring personal and business miles driven from weekly expense reports, preparing the affidavits, procuring signatures from the employee, and forwarding the affidavits to the payroll processor for inclusion in the employee’s compensation annually.
• Complete other projects as assigned.

• Must have excellent attention to detail skills.
• Must have computer spreadsheet (Excel) and word processing (Word) skills.
• Must have effective communication skills, both oral and written.
• Must have strong organizational skills and be able to work independently.
• Must have ability to work in a deadline-driven environment.
• Must have strong mathematical and accounting skills.
• Effectively interface with external contacts, Brotherhood employees, managers, and department staff members.

EDUCATION AND/OR EXPERIENCE
List Degree Requirement, Years' Experience, and Certifications

• An Associate’s degree in Accounting or related field is required.
• Must have a minimum of one year of general business or customer service experience.
• A Bachelor’s degree in Accounting or related field is desired.
• Three years of general insurance business or customer service experience is desired.
• General accounting or accounts payable experience is desired.

Terms and Conditions

This description is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

Because the company’s niche is the church and related ministries market, and because effective service requires a thorough understanding of this market, persons in this position must be familiar with church operations and must conduct themselves in a manner that will neither alienate nor offend persons within this target niche.

Brotherhood Mutual Insurance Company reserves the right to modify, interpret, or apply this position description in any way the company desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This position description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”.