Construction Project Administrator

Overview

The Construction Project Administrator assists & supports the Project Management team in performing administrative functions such as assisting in transmitting documents to/from Client/Subs/Suppliers/etc., managing general document controls, monthly billings, assisting in subcontractor & supplier billings/invoices, assisting in job-site employee on-boarding & off-boarding, and other tasks as assigned by the Project Manager. 

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate with Space Florida and process/manage all badging requests.
• Processes and tracks Submittals.
• Processes and tracks formal correspondence with Clients and Subcontractors.
• Interface with Space Florida to track base wide no digs or clears.
• Creates purchase orders.
• Processes and codes all invoices for payment.
• Processes subcontractor monthly pay apps.
• Follows up on owner responses for requested information.
• Tracks all material purchases and service orders for the project.
• Orders supplies for job office and project.
• Assist with management of site deliveries and ensure badging is completed in advance.
• Orders materials.
• Assists Safety Department with inventory maintenance of PPE on site.
• Creates job site binders.
• Deeply engaged in document controls.
• Carries out administrative reviews on documents such as formatting, numbering, basic grammar, and spelling checks.
• Handles logistics support such as reserving flights, rooms, cars, etc.… coordinating with the home office.
• Assists Project management with administrative support such as expense reports and other paperwork.

Qualifications

EDUCATION and/or EXPERIENCE:

• Minimum of an associate degree or equivalent from two-year college or technical school; or four or more years related experience and/or training; or equivalent combination of education and
• Must have a minimum of four years of experience performing work in the role of Project Administrator or a similar position, in a construction environment.
• Must have a minimum of two years of experience in accounting.
• Experience working at Cape Canaveral Space Station is preferred.
• Must have experience drafting meeting minutes from notes and combining others’ notes into a single document.
• Must have experience taking meeting minutes and preparing formal meeting minute

OTHER SKILLS and ABILITIES:

Must have ability to operate a computer and be skilled in the following software.

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Power-Point
• ProCore
• BIM 360 is preferred

PHYSICAL REQUIREMENTS:

PHYSICAL DEMANDS: To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day, and frequently lift and carry objects up to 10 pounds. Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions. 

LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities, and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws. 

This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary.

EOE/AA/MFDV