Accountant

Want a Career You Can Really Dig Into?

Join the people-focused team that s uncommonly refreshing.

Join a team-centered company that rewards integrity, values initiative and treats employees like family. Brubacher Excavating is a site contractor, with headquarters in Bowmansville PA, serving the residential, industrial, commercial, utility and energy construction markets in Southeastern PA and Northern DE. At the heart of our company are hundreds of team members who make the incredible work we do possible. If you are seeking a place where you can feel valued, grow and excel in your career, and truly enjoy what you do, consider Brubacher.

Plus, our benefits go above and beyond!

• Enjoy Schedule Flexibility
• Competitive Compensation
• Choice of Medical Insurance Plans
• Tuition/Student Loan Debt Assistance
• Generous Vacation Program
• Onsite Fitness Center
• And More!

About the Accountant Position

• Responsible for the billing of all contract jobs. Assists in T&M billings and miscellaneous billings as needed.
• Responsible for posting all incoming deposits.
• Responsible for sales tax submittals and performing internal sales tax audits.
• Back-up to Payroll Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Contract Billing

• Review AIA contract billing after receipt from the Project Manager. Inform Project Manager of discrepancies or corrections that need to be made on the AIA billing. Make necessary corrections as discussed. Email the AIA billing form along with any customer required billing form and lien waivers to the customer and Project Manager. Post AIA billing in Spectrum system.
• Review contract billing checklist near month end close. Discuss with Project Manager any projects not being billed.
• Submit bi-weekly Accounts Receivable open items reports to Project Managers.
• Create and email accounts receivable aging report the next business day after month end close. Request feedback or comments on the expected timing of payment on receivables aged greater than 60 days. Record comments on aging report for project reviews.
• Creates and emails accounts receivable aging report at the end of each week to the CFO. This is done after all deposits for the day have been posted. Note any payment information you may be aware of.
• Create and email accounts receivable aging report and submit bi-weekly to President and COO. Note any payment information you may be aware of.
• Retainage Master:
  • Bill retainage when requested. The Operations Accountant will review retainage master request updates by Project Manager, on a monthly basis. Operations Accountant will inform of requested retainage billing.

Lien Waiver & Affidavit of Authorization

• Prepares lien waivers for lot sales on contract billings as requested.
• Prepare Affidavit of Authorization as requested

T&M Billing

• Assist in T&M billing as requested.

Deposits

• Record, apply and post all incoming deposits in Spectrum to the appropriate customer and invoice billing. This includes both Brubacher and M3 Explo companies.
• Notify Project Manager of any discrepancies between incoming deposit and invoice amount. Notify customer of discrepancy at Project Manager s request.
• Update and submit a Daily Cash Receipt spreadsheet to various upper management, management and necessary employees showing the day s deposits.

Accounts Receivable Write Offs

• Discuss with CFO monthly, any accounts receivable write-offs under $10 that should be recorded in the system.
  • If write off is approved by CFO, make the necessary adjustment.

Reconciliations – Accounts Receivable

• Reconcile Accounts Receivable to the General ledger
  • A/R Trade
  • A/R Retainage
  • A/R Other

Sales Tax

• Reconcile A/R accounts to billing accounts
  • Submit monthly online PA Sales Tax reports.
    • Brubacher Excavating, Inc.
    • M3 Explo, LLC
    • KCM Equipment, LLP
  • Submit quarterly Public Transportation Assistance Fund filing for Brubacher.
• Perform internal sales tax audits on Accounts Payable invoices charged to job cost

Payroll Back-up

• Prepare weekly payroll if needed.

Other duties as required.

EDUCATION and/or EXPERIENCE

• High school diploma or GED required.
• Bachelor of Science in Accounting or other relevant business curriculum is required.
• Prior accounts receivable and payroll experience is preferred but not required.
• Must have general knowledge of sales tax.
• Must have experience in spreadsheet applications.
• Previous experience in the construction industry is preferred.