Activity Manager (Fixed Term)

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What's on the offer:
Salary: Up to £554pw / £28,808 per annum (depending on experience)
Hours: 48 hours per week
Fixed Term Contract June/July - August 2024
On Site Summer Centres Malta
Residential (Free Accommodation)
Free Meals (3 per day including days off)
Annual Leave Accrual 12.07%
EAP (Employee Assistance Programme)
Additional Bonus Pay For Eligible Returners at £20pw (3rd year with BSC onwards. Performance based - consult previous years' appraisals)

Job Description

The Activity Manager is responsible for planning, implementing and delivering a high-quality social programme of activities and excursions to Young Learner students studying with British Study Centres Young Learners (BSC YL). Activity Managers are required to motivate and encourage students to fully participate in the programme and to ensure the safety of students remains paramount at all times. They are responsible for communicating messages from the Centre Manager to the Team Members. They are required to adhere to BSC Rules and follow all BSC safeguarding policies. Activity Managers are also required to adopt welfare duties when required. The main duties and responsibilities are listed below

Purpose of the role

The Activity Manager (ActM) is responsible for ensuring the effective running of the social programme at the designated BSC Young Learners centre. The ActM will lead and support all Activity Leaders in planning, and implementing a fun and safe programme as well as liaising with the Centre Manager to ensure that the programmes are cost effective.

Main Duties & Responsibilities

Activities & Excursions

• Ensure the weekly activity and excursion programmes run smoothly.
• Complete the preparation of Activity packs for Activity Leaders.

• Ensure activities are varied and appropriate to students at the centre.

• Prepare excursion itineraries and excursion packs.
• Update and maintain noticeboards.
• Make students aware of daily activities, excursions and sign-up sheets for activities with limited spaces.
• Plan and oversee evening activities.
• Plan activities to suit all ages. Some activities may need to be specific to certain ages (such as two movies on ‘Movie Night’; one for under 12s and another for over 13s).
• Participate in activities and excursions where necessary.
• Maintaining the host centres and BSC YL equipment.
• Complete and update equipment inventory.
• Encourage students to feel included in activities and excursions.
• Organise and lead daily activity team meetings.
• Lead Excursion briefings for Full-day and Half-day trips.
• Communicate with attraction providers, coach companies and other suppliers.
• Confirm bookings via emails and phone calls.
• Remain alert to ensure the students stay safe.

Centre & Head Office

• Collaborate with centre’s management team to ensure the smooth running of the course.
• Frequently communicate with host-centre liaison to ensure suitable venues are made available for use.
• Complete ‘social’ weekly returns for the Centre Manager in a timely manner.
• Respond to Head Office (HO) requests in a timely manner, and provide weekly updates on the social programme and student feedback.
• Complete any administrative tasks required by HO.
• Ensure that confidential records or forms are completed accurately and stored securely.
• Attend and participate in pre-excursion International Group Leader and management team meetings.
• Assist in student inductions.
• Lead continued professional development (CPD) sessions for Activity Leaders (AL).
• Work with other managers to ensure that the academic programme is integrated into the social programme.
• Manage a weekly budget and petty cash for activities.
• Collaborate with Centre Manager to ensure that Activity Leaders are rota’d to groups.
• Ensure Activity Leaders complete daily Activity Planners and upload session feedback.
• Take an active role to adopt BSC YL’s attendance and absence procedure.
• Attend regular all-management meetings and centre team meetings.
• Complete honest and accurate Activity Team Appraisals.

• Perform residential duties punctually and professionally.
• Collaborate with Welfare Manager to ensure that Activity Leaders support Welfare Leader (WL) duties and cover their days off.
• Collaborate with team members to ensure safety and security within accommodation.
• Actively support the Welfare Manager to ensure mealtimes are supervised.

• Assist the Welfare Team in monitoring student behaviour and help ensure students are comfortable at the centre.
• Be a role model for the students.

Child Protection & Safeguarding

• To promote and safeguard the welfare of children and young persons you are responsible for and come into contact with.
• To adhere to the BSC Young Leaners Child Protection and Safeguarding Policy.
• Ensure student ratios are maintained in accordance with site rules BSC Young Leaners Child Protection and Safeguarding Policy.
• Provide safety and welfare assistance to all students.
• To complete BSC YL Safeguarding training before arriving at the centre.

Other

In addition to the above, all Activity Managers are required to:

• Work well in a team.
• Remain positive, friendly and approachable.
• Act in accordance with professional standards at all time.
• Comply with the host centres’ and BSC YL’s rules and regulations.
• Follow BSC YL’s policies, procedures and protocols
• Attend pre-course training induction to meet staff from their own and other centres and to be briefed fully on all aspects of working at a BSC YL summer school
• To carry out any duties as may be reasonably assigned by the Centre Manager.

• If your interview is successful, you will be asked to complete a series of tasks within a set amount of time, similar to those which you would complete on a daily and/or weekly basis, to ensure you are able to manage the workload involved in holding the position.

Requirements

Essential

• Experience of and enthusiasm for working with children/teenagers
• Ability to work well in a team
• Experience as an AL or similar role in a summer/language school setting
• Excellent communication and organisational skills
• Flexibility in working hours and willing to work hard
• Effective Leadership skills
• Right to work in the UK and/or Ireland
• Have a good local knowledge of the respective course town

Desirable

• Management experience in a summer/language school setting
• Ability to organise and lead group activities (these include various sports, arts & crafts, performing arts, etc.)
• Recognised qualifications in sports coaching, dancing instruction, etc
• Valid lifeguarding qualification
• Valid first aid certificate
• Previous child protection and/or safeguarding training

• Competitive weekly salary depending on qualifications, experience, and centre size.

• All accommodation and board is provided.
• This post is offered on a residential basis. Working hours may be unsociable due to working some evening activities, and the times of student arrivals and departures.

• All references will be followed up and any gaps in CVs will need to be explained.
• Reference requests will ask specifically whether there is any reason that they should not be employed in situations where they have responsibility for, or substantial access to, persons under 18.
• Criminal background checks in the form of a DBS (Disclosure & Barring Service) for UK residents, Garda Vetting for Irish residents, PVG for Scotland, ‘Certificate of Good conduct’ for France, ‘Conduct Certificate’ Malta as well as a police check from your country of residence (if not a UK or Irish resident) will be requested.
• Proof of identity and qualifications will be required. Only those with the right to work in the UK/EU are eligible for any BSC YL position.

Further Information

Training

Full product knowledge training will be provided
A handbook will be provided giving insights and links to all relevant information
On-going training will be provided on an individual and group need basis

All BSC colleagues must operate in line with our team-led Vision, Mission & Values as outlined below:

BSC VISION: To provide customers with steppingstones to their future by delivering outstanding and transformational learning experiences.
BSC MISSION: By believing that “Great Things Start Here” and standing behind all that this means. If we believe it, our customers will achieve it!