Office Manager

JOB POSTING

Office Manager (No phone calls please)

Buckeye Home Medical is a Durable Medical Equipment Company seeking an energetic professional who doesn’t mind wearing multiple hats. Must be able to work independently with little or no supervision. This role is responsible for streamlining administrative procedures, warehouse inventory control, office staff supervision and task delegation. Must be organized, flexible and enjoy the administrative challenge of supporting an office of diverse people. Applicants must be able to work 40 hours a week and as needed after hours. Must be able to pass background check and drug screen.

The ideal candidate for this position should demonstrate leadership and time management skills. Must be proficient in staff development and team building with excellent communication skills and capable of multi-tasking and prioritizing in a fast-paced environment.

We offer competitive compensation along with benefits package including paid time off, paid holidays, 401k and health benefits after 90 days. We pride ourselves in hiring only the best who share our philosophy “patient first”. Our mission is “Committed to Compassionate Care with Clinical Excellence”.

Example of a few Job Duties:

• Understands and promotes the Mission, Vision and Core Values
• Maintains a professional appearance at all times and holds staff accountable for the same
• Ensures the proper flow of work throughout the office daily
• Accurately maintains petty cash, responsible for reconciling cash report weekly and keeps adequate stock of office supplies
• Processes timesheets and prepares weekly reports
• Ensures compliance with all aspects of our safety and security program
• Understands and provides accurate and reliable information regarding the requirements for medical equipment
• Demonstrates active and focused listening skills
• Creates a culture of mutual trust and caring
• Readily shares information and develops staff by delegating to their strengths
• Demonstrates high standards of ethics and fairness
• Encourages staff to develop their professional skills
• Creates an environment focused on exceptional customer service (internal and external)
• Contributes to subordinates’ annual development plans
• Delegates key responsibilities to subordinates to promote growth
• Maintains composure when faced with stressful situations keeping others calm and focused on the end goal
• Welcomes constructive criticism
• Welcomes change as an opportunity
• Remains open-minded and willing to entertain others ideas showing empathy to those with a differing point of view
• Builds consensus
• Creates an inclusive work environment
• Holds regularly weekly staff meetings to ensure open communication
• Builds strong working relationships with other internal departments
• Doesn’t allow emotions to cloud their business judgement
• Encourages direct reports to have equal input into decision making
• Does not allow distractions or obstacles to get in the way of meeting deadlines
• Maintains a neat and organized workplace
• Treats people with dignity and respect
• Confronts problem situations head-on, resolving team conflict without drama
• Clearly communicates roles, sets clear guidelines and expectations for immediate subordinates providing feedback and encouragement, especially when constructive criticism is necessary
• Regularly meets one-on-one with staff to show interest in their progress
• Creates an environment where employees can motivate themselves
• Follows all company policies and procedures
• Responsible for reviewing all monthly billing reports
• Attends in-services, seminars or other meetings as assigned by the immediate supervisor or other management
• Participates willingly with special projects and/or overtime or when requested

Minimum Job Qualifications:

• High school graduate is required (experience in health care is preferred but not required)
• Supervisory/Management experience – 3 years is required
• Must demonstrate leadership skills and be able to interact well with other employees
• Excellent communication skills and active listening skills are a must in order to provide excellent customer service to our patients and staff
• Data Entry and computer skills are important for entering the correct data into the computer
• Be kind, empathetic, must be a self-starter, be able to follow directions, be organized, communicate clearly and detailed oriented.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Management Experience: 3 years (Required)

Ability to Relocate:

• Shelbyville, TN 37160: Relocate before starting work (Required)

Work Location: In person