What are the responsibilities and job description for the Regional Administrative Assistant position at Buildingstars?
Buildingstars has been recognized as an Inc 500 and 5000 Company multiple times, an Entrepreneur 500 Company 20 years in a row, and also as one of the Top Workplaces by the St. Louis Post Dispatch from 2018 - 2021. Buildingstars operates in 14 markets across the US and we are looking for an Administrative Assistant for our corporate office.
This is a full-time position working out of the Buildingstars corporate office in Maryland Heights, MO. We offer a competitive benefits package, paid vacation and holidays, 401k with match, and an opportunity to build your career in a growing company.
The ideal candidate is a motivated self-starter who has a friendly demeanor and an analytical mindset. When not greeting customers, the individual in this role will be responsible for helping manage and update our NetSuite CRM.
Responsibilities:
Create a positive first impression, greeting visitors and callers with a friendly disposition and professional demeanor
Answer and route incoming phone calls
Manage incoming mail, emails, packages, and other forms of correspondence
Manage the ordering, delivery, and storage of office supplies and kitchen supplies
Perform various office administration, including daily facility tasks, data entry, copying, filing, and recordkeeping
Submit reports and prepare customer proposals and presentations as needed
Enter customer leads into our customer relationship management (CRM) system
Identify duplicate records in the CRM and resolve them, along with other database record maintenance
Assist with other assigned tasks and special projects
Assist colleagues whenever there is an opportunity to do so
Desired Skills and Experience:
High school diploma or equivalent
Excellent time management and organizational skills
Proven excellence as an office assistant, office administrator or in another relevant position
Outstanding abilities to communicate in person, in writing, and over the phone
Proficient computer skills
Experience with NetSuite or another ERP or CRM software is preferred but not required
Experience with Gmail, Google Calendar, and Google Docs
