Program Support Assistant

Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Program Support Assistant. You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment.

Duty Location: The final determination of the duty station for this position will be made by the selecting official at the time of the job offer. Flexibilities to work remotely in a virtual posture may be considered.

Qualifications:

Applicants must have one year of specialized experience or additional education as defined below:

GS-05: To qualify at the GS-05 level, applicants must possess one year of specialized experience equivalent to at least the GS-04 in Federal service OR one year of progressively higher-level graduate education in a field related to the work of the position. Specialized Experience Perform standard clerical assignments and resolving recurring problems. Maintain inventory records and replenishing supplies. Perform recordkeeping, reporting, and informational duties. Apply knowledge of the organization's security procedures, processes, and rules. Receive, route, and handle incoming and outgoing mail and correspondence. Enter information into established databases or logs. Document and transcribe concise meeting minutes for service unit meetings. Perform a wide variety of administrative tasks associated with maintaining and supporting the work of the organization. Use computer work processing, database programs, and other computer software to enter, store, retrieve and print information and prepare correspondence, reports, and other written documents. .
OR
Successfully completed 4 years of education beyond the high school level.
OR
Have a combination of education and experience that when combined fully meet the minimum qualifications for this position. Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience requirement. The total percentage equals at least 100 percent to qualify for this GS-05 grade level. Must submit transcripts.

GS-06: To qualify at the GS-06 level, applicants must possess one year of specialized experience equivalent to at least the GS-05 in Federal service OR one year of progressively higher-level graduate education in a field related to the work of the position. Specialized Experience: Compile data/reports. Prepare for administrative meetings. Collect data for specific monitoring activities. Receive messages and inquiries. Make travel arrangements, training, and request travel orders. Receive visitors and incoming calls, ascertains nature of business, and determine appropriate course of action. Mange appointment and meetings. Receive and track incoming requests for controlled correspondence. Edit documents, power point presentations and reports. Ensure documents conform to the guidelines of the organization. Act as point of contact for incoming and outgoing request for information. Enter, store, retrieve and print information and prepare correspondence, reports, and other written documents. Coordinate and provide assistance on employee background processes. Coordinate personnel related documents regarding recruitment and appointment documents.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-In-Grade: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower-grade, with few exceptions outlined in 5 CFR 300.603(b). Applicants eligible under the Land Management Workforce Flexibility Act (LMWFA) are not required to meet time-in-grade restrictions in order to be considered.

You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 08/23/2023.

Responsibilities:

Position may be filled at the GS-05 or GS-06 level. The duties of this position are developmental in nature, leading to the full performance level of GS-06.

Position is established to perform a variety of duties in support of office administration at the South-Central California Area Office (SCCAO). Duties include serving as timekeeper, providing document support in terms of document preparation and data manipulation. Performs a wide variety of financial, management, administrative and support functions involving reports, reporting procedures, and document control. Duties require a knowledge of basic analytical skills to perform the less complex activities and programs; practices and policies of administrative programming requirements; and techniques of statistical, graphic and narrative presentations. Work is directly related to and impacts the administration and management of the South-Central California Area Office.

Major Duties:

• Coordinate work and organizes resources to meet needs of the office, including mail pickup and distribution, typing and receptionist services, duplicating services, central files, library and records management and disposal program, time and attendance, payroll data, and travel procedures.
• Prepare a variety of computerized or written reports, receiving initial reporting requirements and guidelines
• Prepare correspondence material from rough or revised drafts; applies knowledge of various software functions to manipulate and arrange data in documents with complicated formats such as graphics and tables
• Perform payroll recordkeeping, related to payroll data entry and maintenance of daily time sheets.
• Travel/Training - coordinate travel arrangements and prepares required paperwork in accordance with current regulations and official policies regarding travel.
• Perform office automation work to facilitate office activities.
• Use automation equipment and software (word processing, spreadsheet, graphics, etc.) to produce a wide variety of narrative and tabular material, e.g. correspondence, reports, graphics, calendars, charts, statistical tables, and various forms and documents.