Executive Assistant

Burrtec is a well established refuse and recycling collection company serving over fifteen municipalities throughout Southern California and employing over 1200 full-time employees. Burrtec continues to grow through co. acquisitions and successful bid proposals. Burrtec is a family owned company that firmly believes the key element to our success is knowing how important each employee is in the organization. We have the following position at our Fontana Corporate division:

Executive Assistant

SALARY RANGE: $65,000 - $85,000/year

POSITION SUMMARY:

Perform a wide range of  administrative and executive support regularly using discretion and independent judgment by conducting research, preparing reports, handling information requests and performing tasks such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

ESSENTIAL DUTIES:

• Manage and maintain Vice President - Chief Operating Officer’s schedule and emails, requiring interaction with executives, employees, customers and vendors.
• Maintain positive, professional, courteous, and flexible demeanor when dealing with internal and external stakeholders.
• Exhibit professional demeanor that fosters professionalism by recognizing and adhering to all policies, including attendance guidelines, dress code, security measures, and confidentiality requirements.
• Organize, strategically prioritize, and act on information stemming from (e)mail, calls, directions, and meetings.
• Screen and direct phone calls and distribute correspondence.
• Schedule meetings and respond to emails on behalf of the VP-COO.
• Assist with meeting preparation to include agenda creation.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
• Manage information flow in a timely and accurate manner.
• Compose, prepare and type a variety of correspondence, memos, reports, and other materials specific to the assignment; proofread materials to assure accuracy and completeness.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Proofread, correct format and question any inconsistencies in relevant material.
• Ensure accuracy and clarity of final work product.
• Prepare responses to correspondence containing routine inquiries. 
• Coordinate delivery of documents as needed via courier services.
• Open, sort, and manage incoming correspondence, including faxes and email. 
• Proactively maintain and update filing systems and records as required. 
• Assist with daily tasks and perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Outstanding organizational, problem-solving, analytical and multitasking skills.
• Strong attention to detail.
• Ability to perform basic accounting functions and analysis on financial statements and supporting schedules 
• Knowledge of the Waste Industry is preferred, but not required.
• Excellent computer skills required, including advanced proficiency with MS Office Suite, to include Word, Excel, PowerPoint, Outlook and QuickBooks.
• Must be able to maintain confident and professional demeanor and work independently, creatively, and strategically alongside the team.
• Team player who is willing to jump in and help with various tasks and duties for the office.
• Excellent interpersonal, verbal, and written communication skills.
• Proficient at exercising discretion, establishing priorities, and maintaining the upmost confidentiality.
• Excellent calendar management skills and exceedingly well organized.
• Desire to work in a fast-paced environment with the ability to interact with all levels of employees.
• Ability to grasp the big picture and anticipate issues before they arise.
• Ability to remain flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. 
• Must have a high level of written and verbal communication skills.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Ability to operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

• Minimum of five years’ experience supporting executives in a fast paced administrative role working in a corporate environment, required.
• Bachelor's degree in related area and/or equivalent experience/training, required.

PHYSICAL:

• Stand and/or sit for prolonged periods of time - up to 8 hours or more per day.
• Manual dexterity and vision sufficient to operate a personal computer for long periods of time without experiencing abnormal hand, wrist or eye strain. 
• Hearing sufficient to understand conversations, both in person and on the telephone.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Occasionally move about inside the office to access file cabinets, office machinery, etc.
• Ascends/descends a ladder to reach files or boxes.
• Occasionally move boxes weighing up to 20 pounds across office for various needs.
• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) most of the work day.

WORKING CONDITIONS:

• Work area is primarily in an office setting and may have fluorescent lighting and air conditioning.
• Occasionally visit facilities.
• Must be able to work at least 40 hours per week.
• Will be expected to occasionally attend events and take the occasional call over the weekend.
• Must have a valid driver’s license and be able to travel/run errands as needed.

We offer competitive wages and an excellent benefits package including 401k and 100% paid medical/dental/life insurance and holidays/vacation/PSL.