Accounts Payable Clerk

POSITION SUMMARY

Performs all functions related to accounts payable, accounts receivable and general ledger.

________________________________________

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Match company purchase invoices with vendor’s invoices.
• Monitors costs charged by vendor and compares to the cost entered on purchase order (invoice) to discover potential billing errors.
• Code and input miscellaneous invoices (i.e. expense reports, services, pre-paids, etc.) after obtaining authorized signature.
• Generates and inspects check payment advice reports, pulls appropriate open invoices, generates checks and prepares for signature by General Mgr. & Accounting Supervisor
• Generates and inspects wire transfer payment advice reports, pulls appropriate open invoices, generates wire transfer payment and forwards to Accounting Supervisor for wire transfer processing.
• Stuffs and mails paid vendor invoices.
• Files purchase invoices, open and paid vendor invoices.
• Analyzes invoices to determine taxability status.
• Prepares freight bills for processing.
• Contacts vendors, customers, others regarding discrepancy’s.
• Accounts Receivable

o Process receipts
o Prepares cash receipts for deposits
o Prepares statements for customers

• Clears Accounts Payable checks

POSITION QUALIFICATIONS

Competency Statement(s)

• Accuracy - Ability to perform work accurately and thoroughly.
• Accountability & Dependability - Takes personal responsibility for the quality and timeliness of work, and achieves results with little oversight.
• Adaptability & Flexibility – Adapts to changing business needs, conditions, and work responsibilities.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Confidentiality – Integrity and discretion required due to the high level of confidential business-related information handled.
• Energetic – Ability to work at a sustained pace and produce quality work.
• Honesty & Integrity – Ability to be truthful and be seen as credible in the workplace.
• Motivation – Work independently and as a team, as necessary to fulfill department goals and objectives with the ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
• Multitask – Ability to handle multiple projects at once.
• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Time Management – Ability to utilize the available time to organize and complete work within given deadlines.
• Writing – Conveys ideas and facts in writing using language the reader will best understand.

SKILLS & ABILITIES

Education:

• High School Graduate or General Education Degree (GED): Required
• One to two courses at or above the high school level in bookkeeping and accounting principles.

Experience:

• At least 2 years in Accounts Payable experience.
• An equivalent combination of training and experience

Computer Skills:

• Familiarity with MS Office with strong emphasis ins Excel.

Certifications & Licenses:

Other Requirements:

PHYSICAL DEMANDS

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5 hrs/day)

F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5 hrs/day)

Physical Demands

Stand N

Walk O

Sit C

Manually Manipulate F

Reach Outward N

Reach Above Shoulder N

Climb N

Crawl N

Squat or Kneel N

Bend N

Grasp O

Speak F

Lift/Carry

10 lbs or less N

11-20 lbs N

21-50 lbs N

51-100 lbs N

Over 100 lbs N

Push/Pull

12 lbs or less N

13-25 lbs N

26-40 lbs N

41-100 lbs N

Other Physical Requirements

Personal Protective Equipment (PPE)

• Safety glasses with non-metallic frames
• Safety footwear

WORK ENVIRONMENT

Air-conditioned and heated office environment with the occasional moderate noise level. Moderately controlled manufacturing/warehouse environment with moderate exposure to dust.

Employee Signature: Date:

Manager Approval: Date:

HR Approval: Date:

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

From: Busch Manufacturing