Administrative Specialist

Position Overview

Butler University is seeking an experienced individual to serve as the Administrative Specialist in the Department of Psychology. Work schedule is 9 months annually, mid-August through mid-May with summer months off.

Responsibilities:

Provide administrative support for the Psychology faculty, working closely alongside the chair of the department and program director for Neuroscience.

The administrative specialist will:

• Serve as the primary point of contact for the department, facilitating communication between students, parents, faculty, administrators, and others. The successful candidate must enjoy working with college age students.
• Provide full clerical and general office support to the department chair (Psychology), program director (Neuroscience), faculty, and students and partner closely with other units across the University, most notably with Records and Registration, Admissions, IT, Career Services, the Center for Academic Success & Exploration, and the Business and Purchasing offices.
• Responsibilities include:
  • Monitoring college and university calendars and keeping the chair and faculty apprised of upcoming events, due dates, processes, etc.
  • Entering accounts payable vouchers, requisitions, and reimbursements for faculty
  • Maintaining program records and database files, including budgets, research and internship information, majors/minors and alumni student information
  • Scheduling meetings, equipment and room reservations, and ordering office supplies
  • Assisting with the development of the year-long course schedule and entering the course schedule in PeopleSoft
  • Preparing adjunct contract information for the Dean’s office
  • Assisting with student recruitment materials and events
  • Onboarding new full-time and part-time faculty hires
  • Assisting with the maintenance of websites and other media platforms.
  • Performing other duties as assigned by the chair and director.

Required Qualifications:

• High School Diploma or equivalent
• 2 years of administrative experience
• Strong organizational, written and verbal communication skills
• Demonstrated ability to work independently and to manage multiple priorities
• Strong computer skills with proficiency in Microsoft Office programs among others, and ability to learn new software quickly

Preferred Qualifications

• Bachelor's Degree

Applications must include a resume and cover letter.

BU Benefits and Perks

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, that include:

• Paid Time Off and Holidays:
  • 18 days of paid time off (vacation and PTO days)
  • 8 Paid Holidays
  • Paid Winter Break between Christmas Eve and New Year’s Day
  • Paid Parental Leave (after 1 year of full-time employment)
• Health:
  • Comprehensive medical, dental, and vision plans including disability and life insurance programs
• Retirement:
  • 10% employer contribution after 1 year of full-time employment
• Tuition Assistance:
  • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
    • Eligibility after 9 months of full-time employment
    • Employees & spouses- undergraduate/graduate degrees
    • Dependents (under age 26)- undergraduate degree
    • Covers tuition only
  • Tuition Exchange Program for Dependents
• Butler Facilities Access, Discounts and Perks:
  • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
  • LinkedIn Learning Courses
  • Free premium subscription to the Calm App
  • Discount at the College Bookstore
  • Discount on select Athletic and Arts/Events Center Performances

About Butler

Butler University is a private, nationally recognized comprehensive university encompassing six colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, and Pharmacy & Health Sciences. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

Butler University is committed to enhancing the diversity of the student body and our faculty and staff. In addition, hiring decisions are made on the basis of an individual's qualifications, past experience, overall performance, and other employment-related criteria. Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.