Auction Gallery Office Assistant

Summary

Butterscotch Auction Gallery is Westchester’s oldest established auction house. Specializing in fine art and jewelry, Butterscotch has developed a reputation for great serviceability and high-quality merchandise among consignors and buyers alike. Butterscotch is seeking a self-motivated professional to support the auction gallery and office. This position will help with regular administrative tasks, special projects, and the production of auction catalogs.

Primary Responsibilities

• Assist with answering phone calls and managing email correspondence
• Create ad and marketing materials
• Customer management, including:
• Bidder registration and inquiries;
• Payment processing;
• Pickup scheduling.
• Perform data entry of client and inventory information
• Support file / photo management
• Assist with cataloging and tagging inventory
• Help with other office and auction processes as needed

Required Qualifications

• 1-2 years of professional work experience
• Effective verbal and written communication
• Motivation and ability to learn
• Proficient with Windows computers and file management
• Comfortable with Microsoft Office, including Word, Excel, and Outlook
• Skills in Adobe inDesign and Photoshop
• Ability to quickly learn new software
• Overall strong computer and typing skills
• High attention to detail
• Good organizational skills
• Maintains professionalism with clients
• Ability to maintain confidentiality
• Takes initiative and works efficiently
• Ability to work in a fast-paced environment
• Ability to work independently and as part of a team
• Follows instructions and asks questions

Preferred Qualifications

• Associates degree or higher
• Experience working in an office environment
• Customer service experience
• Interest in art and art objects

Bonus Skills

• Familiar with basic art terms
• Research experience
• Squarespace
• Adobe Lightroom
• Experience with Auction Flex, Live Auctioneers, Invaluable or other auction software / web services

Experience in the arts / auction industry is not required. Industry-specific training will be provided.

Schedule

• Monday – Friday from 10:00AM – 5:00PM
• One full weekend during Auction Weeks (typically three times a year)

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Expected hours: 35 per week

Schedule:

• Monday to Friday

Education:

• Associate (Required)

Ability to Commute:

• Pound Ridge, NY 10576 (Required)

Work Location: In person

Salary : $30 - $35