Payroll - Concur Specialist

Who are we?

Buyers Edge Platform ("BEP") was born out of the 20-year growth and success of its founding companies Dining Alliance, Buyers Edge and Consolidated Concepts. BEP is a technology enabled group purchasing network, which provides group purchasing services, SaaS based technology solutions, and supply chain consulting and procurement related services to foodservice operators across many verticals, including restaurants (independents as well as multiunit, chains and franchise concepts), hospitality (hotels, casinos, resorts), healthcare (LTC based operators), colleges & universities and array of other foodservice based operators (food trucks, caterers, amusement parks and other leisure based operators). BEP represents over $12 Billion in annual buying power across the country. We are committed and passionate about our mission to keep foodservice operators thriving by saving them money and increasing the quality of their products.

This role will be hybrid in our Waltham, MA office. We are unable to provide sponsorship for work authorization for this role.

We are seeking to hire a Payroll-Concur Specialist who will provide Payroll Support to our Payroll Manager as well as work as a Concur Specialist.

Payroll duties:

• Backup to Payroll Manager when Payroll Manager is out
• Processing multiple payrolls each month, bi-weekly and semi-monthly, multi-state payroll per company procedures
• Assist in company's efforts to maintain the integrity of employee payroll and tax files to ensure appropriate payroll processes are applied
• Maintain the integrity of data being entered into ADP, NetSuite and Concur
• Identify and recommend process improvement initiatives as they pertain to payroll and accounting processes
• Ensure employee payroll deductions are being processed accordingly through weekly audits
• Work closely with corporate contacts to complete projects by their deadline
• Maintains knowledge and awareness of upcoming changes as they apply to payroll and tax matters
• Work alongside Accounting Department and corporate during monthly payroll and accounting audits
• Assist employees looking for guidance with respect to payroll and tax inquiries; escalate to the Payroll Manager as needed
• Processing Semi-monthly and bi-weekly payrolls
• Processing employee data
• Manage ADP WFN Time and Attendance
• Maintains payroll information by collecting, calculating, and entering data
• Updates payroll records
• Resolves payroll discrepancies by collecting and analyzing information
• Provides payroll information by answering questions and requests
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Contributes to team effort by accomplishing related results as needed

Concur duties:

• Ability to audit and approve expense reports in Concur
• Make sure all new employees are set up in Concur properly (Name and Dept)
• Make sure all terminated employees are inactivated from Concur
• Make sure expense reports comply with the Travel and Expense policy
• Audit Receipts to make sure they are itemized and comply with the policy
• Follow up with employees to submit their expense reports
• Follow up with managers to approve expense reports prior to accounting review
• Adhere to month end closing deadlines
• Make sure all expense reports are processed in Concur for the month
• Review coding of expenses to make sure they are being coded to the correct general ledger accounts
• Run reports to make sure all AMEX charges have submitted expense reports
• Other projects as assigned if time permits

Qualifications and Experience:

• • Payroll Experience Required, Minimum 2 Years with ADP Workforce Now
  • Must be very comfortable using ADP WFN
  • Strong organization, analytical, data entry skills
  • Experience working independently and holding yourself accountable for deadlines
  • Reconcile ADP to GL a plus
  • Upload Journal Entries into NetSuite a plus
  • NetSuite or large ERP system experience strongly preferred
  • Concur experience preferred
  • Ability to multitask and work in an extremely fast paced environment
  • Knowledge of state payroll and tax laws
  • Excellent communication and customer service skills
  • Microsoft Office experience

What's in this for you?

Amazing coverages to start. Medical, dental, and vision coverages are just the beginning! We also offer ancillary plans, such as flexible spending accounts for both health and dependent care, critical illness, accident, and voluntary life as well as company paid life and long-term-disability plans! On top of this, we also offer a 401(k) plan with company match.

Invest in your success. We will provide you with a thorough training and development program; and offer competitive compensation.

Live well = Work well. Relax with our Personal Responsibility Paid Time Off policy where you don't have to accrue time off in order to take it! We also offer half-day Summer Fridays!