Accounting Assistant

Position Summary:

Candidate must be able to perform a wide range of administrative procedures and executive support, work independently, be well organized and detail oriented, oversee and maintain accurate company financial transactions, legal compliances, accounts payable and receivable, banking, daily financial entries, reconciliations, and audits. Must understand standard office procedures, be proficient with QuickBooks and Microsoft Office software programs, computer operating systems.

Essential Job Duties and Responsibilities:

Other duties and responsibilities may be assigned

• Review, Analyze and record AP invoices and AR invoices by line into the system including two-way and three-way match.
• Responsible for the correct review and accounting codification of the Invoices
• Reconcile AP statements on a weekly and monthly basis
• Manage correspondence including calls and emails on all payment inquiries. Make outbound collection calls and receive inbound collection calls from customers on past due accounts.
• Process customer credit card payments
• Research, track and restore accounting or documentation problems and discrepancies
• Maintain all spreadsheets
• Control of the fix expenses by month such as Water, Gas, Electricity, Cable, Phone, office supplies, etc.
• Report sales tax and use tax by calculating requirements on paid invoices on monthly and quarterly basis.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Scanning and electronic filing of accounting documents
• Assist with new vendor and new customer onboarding process, managing vendor, and customer address changes, and collecting W9 for vendor setups.
• Assist with other projects as needed
• Protect organization's value by keeping information confidential.
• Update and Maintain Purchasing QMS
• Procurement contracts, project, RFPS, Quotes, bids. Review and award of contracts, Annual contract updates, PO approval process and in some cases requisitions.
• Accomplishes accounting and organization mission by completing related results as needed.

Secondary Duties and Responsibilities:

• Backup to purchasing department
• Run errands as needed

Job Qualification Requirements:

Minimum Qualifications:

• At minimum, an Associate's degree in Accounting, Bookkeeping, Finance, or similar field. An equivalent combination of education, training, and experience can be substituted.
• 1-3 years of relevant, hands-on accounting and QuickBooks experience
• Proficient to advanced knowledge of Microsoft Office Applications, including Excel
• Excellent verbal and written communication skills
• Strong attention to detail and accuracy
• Ability to work independently on assigned duties
• Demonstrates an ability to manage a variety of priorities while meeting deadlines

Requirements:

§ Good communication skills (oral, business writing, and listening)

§ Strong analytical and problem-solving skills

§ Well-developed professional qualities (decisiveness, commitment, initiative, impact, energy and drive)

§ Ability to communicate effectively to customers and people in all levels of the organization

Work Experience:

Must have at least 2 years of experience in QuickBooks, AP and AR

Education:

• High School diploma or GED
• Associate’s degree in accounting or equivalent

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Experience:

• QuickBooks: 2 years (Required)

Work Location: One location