Administrative Assistant - Pavement Preservation Contractor

C & S Sweeping Services, Inc. is seeking a Construction Administrative Assistant at our Phoenix location. Our company provides street maintenance, dump truck hauling and milling services in the road construction industry. This position is responsible for performing a variety of administrative and clerical tasks. You will provide support to managers and employees, assisting in daily office needs and managing the Company’s general administrative activities.

ESSENTIAL DUTIES:

• Make calls, complete forms, create maps, and various tasks for construction project setup
• Work within and maintain a shared electronic filing system and computer drives with accuracy
• Work in bidding websites, drop files
• Uses company information to meet the requirements for estimating, operations, insurance companies, and customers.
• Write letters and emails responding to inquiries from clients, staff, and providers
• Evaluate files for compliance
• Complete forms and spreadsheets for submission to requestors; accuracy is a must.
• Complete new vendor requests for information
• Perform various data entry tasks within different software
• Create and update presentations to assist managers using PowerPoint
• Notice discrepancies while reviewing various sources of information and make corrections on estimating and operational forms for preparation for other departments

• Apply for government licenses, i.e., business licenses, water meters, and to work for tribal communities
• Type quotes and learn how to quote for services we provide
• Contract review to compare to quotes and for preparation to the Company Contract Manager
• Create maps in Google Earth and Google Maps
• Order insurance certificates for customers
  

Note: Job Description is subject to change at any time and may include other duties as assigned.

 BASIC REQUIREMENT: 

• Work 8-4, M-F with schedule flexibility as needed
• Must possess 2 years of professional experience, preferably in the construction industry
• Must have intermediate computer skills working within Word, Excel, and PowerPoint. A class in Computer Information Systems is encouraged.
• Ability to navigate on bidding websites

• Proficient with business communication & professional writing

• Handles sensitive company information with professionalism
• Multitasking
• Well organized
• Problem solving
• Research skills
• Ability to work as a team and independently
• Attention to details from various sources to complete tasks accurately
• Ability to handle pressure, different task assignments, and meet deadlines
• Willingness to learn and ability to retain information

WHAT WE HAVE TO OFFER YOU:

• Health
• Dental
• Vision
• Life Insurance
• 401-K company match

Are you a passionate self-starter looking to grow within a dynamic company? Then we would love to hear from you!

EQUAL EMPLOYMENT OPPORTUNITY: 

C&S Sweeping Services, Inc is an Equal Opportunity / Reasonable Accommodation employer. The Company does not discriminate based on race, color, gender identity, sexual orientation, religion, national origin, familial status, age, disability, and United States military veteran status. Pursuant to the Americans with Disabilities Act, the Company will make reasonable accommodation(s) during the recruitment & selection process. Persons with a disability may request a reasonable accommodation by contacting Human Resources at 602-252-9471. Requests should be made as early as possible to allow time to arrange the accommodation.