Office Coordinator

Cahoots is a full-service Production and Postproduction company based in Southfield Michigan, servicing clients throughout North America. Wholly owned subsidiary of Stagwell Global.

This candidate is being sought in the Southfield/ Detroit, Michigan area. Once local officials deem it is safe to do so, this role is expected to be in the office on a regular basis.

Cahoots is an equal opportunity employer. We do not discriminate based on age, race, color, religion or religious creed, sexual orientation, gender, gender identity, marital status, family or parental status, disability, military or veteran status, age, or any other basis protected by law. All employment decisions at Cahoots are based on a person’s merit, business needs, and role requirements.

The Office Coordinator is a hybrid role, where you'll be responsible for providing administrative, reception and EA support. Reporting into DOP.

Role Responsibilities

• Take on the Office Coordinator/Reception/Executive Assistant functions
• Ensure the office runs smoothly on day-to-day basis
• Welcome visitors to office
• Answer reception switchboard and respond to emails from customers and clients and direct to relevant staff
• Coordinate all catering/concierge and craft services for Studio
• Coordinate travel for Production and Studio groups
• Oversee petty cash fund, P-card reconciliation, and facilitate expense report entry as needed
• Coordinate with shared services on office equipment, shipping services and general office maintenance
• Create and support a general office budget
• Monitor office supplies and ordering new stationery, furniture, appliances, and electronics as required
• Assist with organizing corporate events
• Perform general clerical tasks, maintain office files; assist on intranet updates and implement an efficient system for other staff to access files and records
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintain comprehensive and accurate records
• Perform minor accounting duties
• Organize meetings, including scheduling, and sending reminders
• Coordinate the executive’s calendar (as needed), including making appointments and prioritizing the most sensitive matters
• Work to identify new ways to add value and proactively take on tasks that can help our leadership team
• Create detailed PowerPoint presentations and generate reports in Excel and Word as required
• Gather, co-ordinate and/or prepare the necessary information, materials (presentations, reports, etc.) and resources for meetings
• Report office progress to DOP and work with them to improve office operations and procedures
• Contribute to the management of team events by becoming an active member of the social committee
• Performs other related duties as assigned

Competencies

• Results-focused, self-starter, highly motivated and detail-oriented with a high level of energy/ sense of urgency, with an understanding of time-sensitivity
• Strong organizational skills to manage multiple priorities in a timely manner
• Knowledge of general office management systems and procedures
• Excellent interpersonal skills; displaying an awareness of dealing with sensitive issues and/or confidential information; discretion in dealing with people from all levels of the Company
• Flexibility to adapt to changing workloads in a fast-paced, collaborative environment while demonstrating resilience and adapting to evolving plans and strategies
• Excellent verbal and written communication skills
• Excellent time management skills with a proven ability to meet deadlines
• Advanced skills in Microsoft Office Suite (Word, PowerPoint, Excel)
• Analytical minded, problem-solver and sound decision -making skills
• Demonstrates an ability to think ahead and plan next steps

Experience

• Post-secondary education or equivalent experience (with a focus in administration, advertising, marketing, or business)
• 1-2 years of clerical services or office management

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Southfield, MI 48034: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location