Division Administrator (Property Management)
Job Posting for Division Administrator (Property Management) at CALIFORNIA COMMERCIAL INVESTMENT GR
Job Details
Level: Experienced
Job Location: Remote - Westlake Village, CA
Position Type: Full-Time, Non-Exempt
Education Level: Bachelors Degree Preferred
Salary Range: $35,000.00 - $55,000.00 Salary/year
Travel Percentage: Less than 5%
Job Shift: Monday thru Friday; 8am - 5pm
Job Category: Admin
We make good investments in our people, properties, tenants, and company.
CCI is a nationwide full-service real estate platform focused on acquisition, asset management, property management, and development. Our current property portfolio consists of around 8,000 apartments and townhomes, with a focus on providing affordable housing for seniors and persons with disabilities. We also own and manage a diverse and growing portfolio of other real estate assets covering traditional multifamily rentals, office, and light industrial uses. CCI employs around 400 associates in 30 states across the country and we’re growing!
As we enter the next phase of our company’s growth, we’re looking for associates who can help us optimize our existing management platform (systems, tools, and processes), better leverage technology, and maintain our reputation for excellence. We are looking for ambitious self-starters who aren’t afraid to dig in. We value excellent communication and collaboration, and we reward those who challenge the status quo to find better ways of doing things. We believe that people learn best by doing so although we offer a full range of classroom learning and structured training paths, we prioritize hands-on experience and self-directed development.
About the role:
As Division Administrator (Property Management), you will support the Executive Vice President (EVP) and other Vice Presidents (VPs) within our Property Management Division. This position involves a wide range of administrative, operational, and analytical responsibilities. The Division Administrator will help facilitate effective communication with and between the EVPs and VPs in Property Management. The Division Administrator will also project manage assigned tasks, assist with the design and refinement of divisional business processes/workflows, and monitor and report back on adherence to company policies and procedures across the Property Management division.
In this role, you will have the opportunity to make a significant impact on the business while advancing your career. We are looking for a leader who can juggle multiple competing priorities, react, and recalibrate quickly without missing a beat as situations evolve. If this sounds like you, we encourage you to apply!
What will you be doing?
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Administrative Support: Provide administrative support to the EVP & VPs in Property Management, including calendar management, travel arrangements, meeting coordination, and document preparation. Manage expenses, handle inquiries, and ensure compliance with company policies.
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Operational Support: Collaborate with property management teams to ensure adherence to company policies, track property performance metrics, identify inefficiencies, and propose solutions.
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Communication and Relationship Management: Facilitate communication and collaboration among divisions, coordinate meetings and activities, promote cohesive operations, and maintain positive relationships with external stakeholders.
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Compliance and Policy Adherence: Ensure compliance with regulations, laws, and industry standards. Conduct research for the development and implementation of compliant policies and procedures. Provide support for auditing and reporting processes related to property management compliance.
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Project Coordination: Coordinate special projects for Property Management Division EVP and VPs. Collaborate with cross-functional teams for project execution. Conduct research, compile data, and prepare reports. Evaluate and implement new property management software and technology systems.
How do I succeed in this role?
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Take initiative: Understanding the goal, developing a plan, and delivering it
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Be Inquisitive: Not afraid to ask good questions and to challenge the status quo to find better ways to do things
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Be Tech-savvy: Leverage technology to help increase efficiency and optimize organizational and individual performance
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Be a Good Communicator: Value excellent communication and collaboration; ability to communicate effectively with stakeholders at all levels, verbally and in writing
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Be Detailed-oriented: Understanding and appreciating the importance of the details while seeing the big picture
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Be Flexible: Willing to go above and beyond and can adapt quickly to changing circumstances
Are you curious about the experience CCI is after? Look no further! We're seeking individuals with the right skills and know-how to help drive our company to new heights - to become a part of a team that values innovation, expertise, and collaboration.
Additionally, we'd like to hear from you if you have:
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Excellent organizational skills with the ability to prioritize tasks and manage multiple deadlines.
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Strong analytical and problem-solving skills, with attention to detail.
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Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), experience with property management software (Yardi) desirable.
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Knowledge of or willingness to learn property management regulations, fair housing laws, and affordable housing programs.
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Strong customer service orientation and commitment to excellence.
What we offer:
At our organization, we go above and beyond to ensure that our employees are well taken care of. We believe in offering a comprehensive compensation and benefits package that meets your needs, while also prioritizing work-life balance and providing ongoing opportunities for professional development.
Benefits & Perks
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10 holidays per year
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Paid Time Off (PTO)
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Medical, dental & vision insurance
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Basic life insurance & supplemental benefits
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HSA/FSA
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Employee Assistance Program (EAP)
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401(k) Plan
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Other rewards throughout the year
How We Hire:
CCI is committed to recruiting top-notch talent who share our values and will help us achieve our goals. We understand that the hiring timeline can vary depending on the position, but we assure you that we will work diligently to ensure a smooth and efficient hiring process. Come join our team and be a part of our success story.
Are you ready to take the first step towards your dream job? Submit your resume or complete an online application today and start your journey towards success!
Hourly Wage Estimation for Division Administrator (Property Management) in Westlake, CA
$24.46 to $32.55
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