Capital Project Manager (Administrator I) / Facilities Planning & Management

Job No: 510021
Work type: Management (MPP)
Categories: MPP, Administrative, At-Will, Full Time





About CSUSB


California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.

At CSUSB, you can:

• Build your future
• Work with the best
• Be your authentic self
• Focus on you
• Make a lasting impact
• Work for a purpose that is greater than your own
• Bring everything you are, become everything you want

Department Summary

Facilities Planning & Management is here to provide, maintain, and enhance the campus community in support of the University's mission. Facilities Planning & Management consists of two divisions whose combined scope encompasses all aspects of Facilities at California State University, San Bernardino: Facilities Management and Facilities Planning, Design & Construction.

Job Summary

Under the general direction of the Executive Director of Facilities Planning, Design and Construction with primary responsibility to the Manager of Facilities Planning and Space Utilization, the Capital Project Administrator performs work assignments that typically include fiscal and budgetary analysis and management; contract and policy research; project intake process management; space planning support; and the research, development and evaluation of project budget and schedule.

Responsibilities include, but is not limited to:

Project Administration

• Oversees, performs, and develops the fiscal and administrative management of the planning, design and construction activities of major and minor capital projects on campus. This includes tasks ensuring that projects are being professionally performed according to applicable plans, specifications, budgets, schedules, and standards.
• Oversees and assists with project and department related submittals to the Chancellors Office, such as but not limited to schematic design approval, campus annual consultant list, campus delegation of authority, etc.
• Manages the development and updating of the FPM campus standards and division one specifications, and in doing so collaborates with other campus departments including but not limited to: ITS, Sustainability, Parking Services, and UPD to obtain and coordinate applicable campus standards with all capital projects.
• Assists the department with managing required record retention, including capital project record drawings and other related documents.

Budget and Contracts

• Assesses projects and advises on the appropriate construction delivery methodology. Prepares service and construction agreements including development of special contract general conditions or specifications as required.
• Works in conjunction with the procurement office in coordinating bid packages, evaluating bids, and awarding contracts.
• Organizes meetings, prepares progress information, provides supervision to the project team, evaluates change orders and requests for information, and monitors the project budget and spending throughout the duration of the project. Assists the project team in the issuance of change orders, correction notices, field instructions, payment requests, punch lists, and manages close out documents for assigned projects.
• Meet with project managers to review and confirm actual expenditures, projected expenditures and reconcile capital budget logs to ensure project budgets reflect current available funding. Ensures vendors are paid in accordance with contractual obligations. Is responsible for managing aspects of project close-out and auditing.
• Manages annual service and construction contracts, such as Task Order Agreements (TOSA), Task Order Construction Agreements (TOCA) and Job Order Contracts (JOC), ensuring required contracts are in affect for project development and construction. Oversees the department development and updating of project cost estimating database.

Project Intake and Customer Service

• Serves as the project intake manager for all project requests for Facilities Planning and Management, in collaboration with the campus Space Planning Advisory Committee (SPAC), Academic Affairs Space Committee (AASC) and other campus departments as required. Works to develop project priorities and to communicate expectations and proposed timelines with the campus community. Manages the overall tracking of ongoing FPDC projects.

Project Planning and Estimating

• Maintain archive of previously completed project information related to budget, scope, and schedule. Develop project planning tools and metrics to assist FPM/FPDC managers assess the feasibility of proposed capital projects.

University and Community Partnerships

• As a member of the University community, ensures a community focused approach to project delivery. Identifies and anticipates campus community needs. Builds effective relationships both internally and externally. Initiates and develops strong working relationships with the community. Specifically works to find opportunities to improve the student experience through proposed project implementation and understands the importance of the built environment in student success.
• Supports and moves new initiatives forward. Identifies current and future challenges and proposes solutions.
• Works collaboratively within Facilities Planning and Management to bring projects to fruition. Assists the department in the development of procedures assisting in guiding the campus community with their capital project needs.

Employment Status: Full-time, Exempt, At-will, included in the Management Personnel Plan (MPP).

Application Review Deadline: This position will remain open until filled. The initial review of applications will begin on March 4, 2022.


Work Schedule

• Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.

Key Qualifications

• Knowledge of administrative concepts, practices and procedures to research, develop, and evaluate policies and programs.
• Ability to collect, evaluate, and interpret from a wide variety of sources to develop sound, defensible conclusion and make appropriate recommendations.
• General knowledge costing procedures and sequential methods of modern construction practices.
• Ability to organize, coordinate, and complete work in demanding situations, and prioritize work to meet the demands of multiple deadlines.
• Ability to develop and maintain workflow processes and databases associated with them.
• Ability to use a variety of computer applications including word-processing, spreadsheets, databases, and online systems.
• Ability to establish and maintain cooperative working relationships with a wide variety of constituents.
• Ability to interpret, communicate, and apply policies and procedures.

Education and Experience

• Bachelor's Degree from a four-year university in architecture, planning, construction management, public/ business administration, accounting OR an equivalent combination of education and experience.
• Possession of (or ability to obtain by date of hire) a valid California Driver's license.

Preferred Qualifications

• Five (5) years of progressive experience in capital project administration or construction management, including experience in design, planning, scheduling and estimating for multiple capital projects.

• Relevant experience in CSU, Higher Education, or a public works environment.

Salary

Anticipated Hiring Range: $8,333 per month

Classification Salary Range: $3,750 - $10,417 per month

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.

The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)