Project Coordinator/CAE (UEC)

Job No: 524984
Work type: Auxiliary
Categories: Excluded, Administrative, At-Will, Full Time, On-site (work in-person at business location)



About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, full time "non-exempt", benefited position through 9/30/2023 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $3,813.26 to $4,506.58

Location: San Bernardino

Program Summary:

CAE in Cybersecurity Community National Center

The CAE in Cybersecurity (CAE-C) Community National Center grant is administered through California State University, San Bernardino (CSUSB). Focused on the development of a robust cybersecurity workforce, the CAE Community National Center will offer three primary functions to the 390 CAE-C institutions and projects: Provides technical and logistical support for CAE events, activities, and curriculum. Provides a portal of CAE resources for the community, geographic regions, and the Nation as a whole. Engages and facilitates strategic initiatives for the Nation in the areas of research, student and faculty development, diversity, and other workforce development activities

Work Schedule

40 hours per week. Schedule to be arranged, but typically, Monday-Friday from 9:00 am - 6:00 pm though some nights, weekend work may be required.

First Review Deadline

This position will remain open until filled. Applications will be reviewed beginning 3/8/2023.

Typical Activities

Under minimal supervision of the Program Manager, the Project Coordinator will work independently to:

Typical duties may include, but are not limited to the following:

Works with program and project managers to develop the organization's budget. Reviews managers' budget proposals and funding requests for completeness, accuracy, and compliance with laws and other regulations. Combines program and department budgets into a consolidated organizational budget. The Budget Coordinator maintains the Centers budgets, completes forms and contracts, finalizes purchasing, files periodic reports, ensures compliance with federal regulations, helps with travel assistance claims and acts as the liaison with the CSUSB grants team to ensure grant finances are spent appropriately.

Requires travel (estimated at 5-8 trips per year), visit and track CRH and CoP progress, maintain the list of event resources, and provide marketing and event dissemination and reporting. As part of the CRH & CoP activities, this position will also coordinate CRH & CoP online collaboration and working groups.

Additionally, they will ensure collaboration and communication throughout the CRH & COPs and ensure resources are

being shared throughout the CAE-C Community. Interfacing with the CAE Program office is essential.

The Sub Award Specialist assists the team by overseeing the sub-award and contractor agreements. Is responsible for coordinating with the CSUSB grant teams, grant teams for all subawards, and PMO Office regarding all contract changes and modifications. Assists with all reporting, data collection, and sub-award communication as needed.

Knowledge, Skills, and Abilities:

Applicants must have a sound foundation in English grammar, spelling, and punctuation, along with a working

knowledge of office methods, procedures, and practices

Applicants must have the ability to accurately maintain records and files

Applicants must have strong organizational skills, be very detail-oriented, along with the ability to follow directions,

take initiative, be flexible, can multi-task and with minimal supervision make decisions on a day-to-day basis

Applicants must have demonstrated the ability to maintain a high degree of confidentiality

Applicants must have the ability to interpret and apply policies and procedures with minimal supervision, and use judgment

and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration

problems and respond to all inquiries and requests related to the work area

Applicants must have the ability to learn, interpret, and apply a variety of academic and

organizational policies and procedures

Minimum Qualifications

• Education: High School Diploma or equivalent
• Experience: AND equivalent to three (3) years of experience in general office administrative and clerical work
• Other: Applicants must have experience using standard office software programs such as Microsoft Outlook, Word, Excel, and Adobe Acrobat

Preferred Qualifications

Experience working directly with students

Experience maintaining records and documentation

Experience with grants and grant funded projects

Benefits Include:

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.