Administrative Coordinator

Administrative Coordinator – Full Time – 8:30 AM – 5:00 PM

Responsibilities:

• Answer phones
• Maintain upkeep of office, files, employee paperwork
• Conduct calendaring and scheduling for potential new clients for CEO
• Report Payroll
• Monthly billing for School District, Insurance, Private, and Regional Center clients
• Ensuring copayments are paid timely
• Sending and e-filing electronic documents through DocuSign
• Benefit paperwork
• EDD Paperwork
• Filing sensitive documents
• Create and maintain Employee/Client files
• Additional administrative duties/projects will be assigned on an as needed basis

Administrative Coordinator Requirements:

• Prior experience in customer service, EDD, HR, benefits, HIPAA, billing, and payroll (strongly preferred)
• Ability to work in a fast-paced office environment
• Ability to complete work and deadlines with minimal supervision
• Strong ability to multi-task and problem-solve
• Expertise in the use of all Microsoft 365 programs such as excel, word and outlook
• Expertise in DocuSign
• Ability to communicate effectively and courteously with people at all levels within and outside of organization via telephone, in person, or by correspondence in order to convey or obtain information
• Attention to detail
• Positive and friendly demeanor
• Proactive approach
• Ability to maintain confidentiality regarding staff, clients, and sensitive documents/materials and to use discretion when responding to inquiries
• Must be flexible and adaptable to rapid changes in the daily work environment and be resourceful in solving problems

Excellent benefits package including:

• Competitive compensation
• Medical and dental insurance
• Paid time off (2 weeks/year)
• 401K plans available after one year; 3% Matching
• Holiday Pay

Job Type: Full-time

Pay: From $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Application Question(s):

• Are you vaccinated against COVID-19?

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: One location