PERSONNEL SPECIALIST
Job Posting for PERSONNEL SPECIALIST at Calipatria State Prison
To obtain list eligibility for this classification, before applying for the position(s), you must first take and pass the Personnel Specialist Exam.
**CDCR Employees are encouraged to use their existing CDCR email address on their application.
Limited term 12 months; may be extended up to 24 months or become permanent
Under general supervision of either the Personnel Supervisor II and/or the Personnel Supervisor I, the Personnel Specialist (PS) applies laws, rules and regulations concerning personnel transactions, payroll, benefits and various documents. Independently interprets reference materials and follows oral and written directions. The PS communicates with employees, both verbally and in writing, of their entitlements. The PS is required to use various computer systems. The PS maintains personnel records including but not limited to the Official Personnel File, Garnishment files, and disability type files. The PS is responsible for all phases of the Personnel transactions for an assigned group of employees and will work with minimal supervision.
You will find additional information about the job in the Duty Statement.
Working Conditions
- Travel may be required
- Occasional overtime may be required
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- PERSONNEL SPECIALIST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
Calipatria State Prison
Calipatria State Prison is located in sunny southern California, approximately 1 hour and 30 minutes south of Palms Springs and 2 hours and 20 minutes east of San Diego.
Free parking is available.
**Vision
**Mission
**The California Department of Corrections and Rehabilitation and the California Correctional Health Care Services are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of cultural backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.
- Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of offenders, by providing effective parole supervision, and implementing rehabilitative strategies to successfully reintegrate offenders into our communities
Special Requirements
A Statement of Qualifications is required and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate Statement of Qualifications based on the instructions below will be rejected for being incomplete and will not be considered. Resumes, cover letters, and other documents will not be considered as a response to the Statement of Qualifications. Please refer to the “Statement of Qualifications” section below for specific requirements.
**Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
**Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Pursuant to the Public Health Orders (Guidance for the Use of Face Coverings and State and Local Correctional Facilities and Detention Centers Health Care Worker Vaccination Requirement) issued by the California Department of Public Health and the directive Mandatory COVID-19 Vaccines and Testing for Institution Staff issued by the Department of Corrections & Rehabilitation (CDCR), all staff assigned to this post/position may be required to show evidence of full vaccination and booster for COVID-19, absent an approved reasonable medical or religious accommodation precluding them from vaccination.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/16/2024Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
Desirable Qualifications
- Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.
- Experience working in a fast paced environment
- Ability to organize/prioritize your workload to meet demands and adapt to ongoing change.
- Be self-motivated to ensure payroll and personnel transactions are completed accurately and in a timely manner.
- Ability to apply and interpret State and Federal laws, rules, policies, procedures and Collective Bargaining contracts.
- Experience which demonstrates knowledge of Microsoft Suite, including Outlook, Word, Excel and Access.
- Ability to work as part of a team and individually with minimal supervision.
- Ability to work cooperatively with others and provide the highest level of customer service in all situtations.
- Ability to work under pressure and to perform multiple tasks with precision.
- Attentive to detail and problem solving skills
- Ability to handle challenging interpersonal interations with tact and diplomacy.
- Human Resources experience.
Benefits
Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the California Department of Human Resources (CalHR) Salary and Benefits website at
Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at
Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at
https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx.
This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Gretchen Whannel
(760) 348-7000
gretchen.whannel@cdcr.ca.gov
Hiring Unit Contact:
Gretchen Whannel
(760) 348-7000 ext: 5234
gretchen.whannel@cdcr.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Coordinator
(760) 348-7000 ext: 5039
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Application requirements
Statement of Qualifications must be submitted, along with your application, to be considered for this position.
All interested candidates must answer the following questions to qualify for consideration for this position. Responses must be no longer than one page in length (each), single spaced, and 12 point Arial font. Submission of a resume is not a substitution for this requirement.
1. Describe your experience working in a fast paced environment and your ability to organize/prioritize your work to meet deadlines.
2. Describe your ability or experience with research and communicating complex information to customers.
3. Describe your definition of excellent customer service and summarize how your work experience shows you provide that level of service.
4. How do you handle the pressure of working in a fast paced environment with shifting priorities?
Application must be accurate, complete, detailed and must have a valid email address. Primary form of contact will be made via email. Incomplete applications will be screened out.
All applications will be screened and only the most qualified will be invited for an interview.
Additional Information Regarding this recruitment:
- Various methods of appointments, including Training and Development Assignments may be considered, unless specified in this advertisement.
- Positions filled as limited term or as a Training and Development may become permanent.
- This advertisement may be used to fill other vacancies that occur during the validity of the candidate pool established from this recruitment. CCR249.3
- Applicants should have eligibility to be appointed by the final file date to be considered for this position.
- Salary posted is the base pay for the classification, a final salary placement will be made at the time of appointment.
- Departments are not required to contact all those with list eligibility; all are encouraged to search for vacancies they may be eligible for and apply.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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