What are the responsibilities and job description for the Office Assistant I - Board of Elections position at Calvert County, MD?
ATTENTION: Due to the large number of qualified applicants for positions of this type, this job announcement will close at 11:59 pm Eastern Time on either: (A) The closing date listed above or (B) The date that 50 applications are received; whichever occurs first. If the announcement closes on the date that 50 applications are received, all applications submitted by 11:59 pm that day will be given consideration, including those in excess of 50.
We encourage applicants to apply as soon as possible to ensure their applications are submitted before the announcement closes. We will not consider applications which are late due to the announcement closing once the above number of applications is reached.
Merit full time position, Grade 15, 35 hours per week. This position is eligible for telework.
Performs general office clerical work in support of unit operations with heavy reliance on manual and/or computer processes. Such processes may involve compilation of reports. The work involves providing general office support services such as telephone, visitor and volunteer receptionist, word processing, and other general office clerical tasks. The work requires training and no prior experience in office clerical work. The work is performed under close to general supervision of administrative staff or higher graded office staff.
Receives and assists visitors to the office; queries visitors and directs them to appropriate staff or offices.
Receives and assists volunteers working on site, explains office protocol and directs to work area.
Responsible to maintain various databases with the addition or correction of information.
Operating of LiveScan electronic fingerprinting equipment, including acting as program administrator.
Receives, screens, and refers telephone calls; queries callers and transfers or refers calls to appropriate staff or other offices.
Handles, inputs, and transmits accident reports, DWI investigations, and other reports to the appropriate destination.
Receives and routes mail; directs items to other staff or County offices as appropriate.
Processes information by keying data into computer databases and other computerized record systems; codes and verifies data; updates, edits and corrects data files; produces computer printouts.
Maintains manual and/or automated financial, accounting, personnel and other administrative and management files and records; ensures confidentiality of files and records and uses discretion in controlling access to and release of information.
Produces a variety of word processed documents such as letters, memoranda, and reports; keyboards copy from drafts; proofs and edits materials for accuracy of grammar, spelling, punctuation and format and makes corrections; ensures adherence to established style guides and formats.
Communicates throughout the County and with external entities to schedule and arrange meetings and relay or obtain information; ensures through appropriate follow up, explanation and instructions that are properly acted upon.
Uses a variety of computer equipment to ascertain tapes used for legal or management needs.
Other Duties
Performs related work as required.
Knowledge, Skills, Abilities and (These are pre-employment KSA that apply only to Essential Job Functions.)
Knowledge of-
- Modern office procedures and practices including operation of office appliances such as calculators and computers.
- Perform general office clerical work quickly and efficiently.
- Deal effectively with the public.
Required Qualifications (Note: Any acceptable combination of education, training and relevant experience that provides the above knowledge, skills, and abilities may be substituted on a full-time year for year basis.)
Training and/or Education:
High School diploma or GED equivalent, including or supplemented by courses in office practices.
Experience:
None
Licenses or Certificates:
None
May be subject to background investigation.
Physical Demands:
Operation of keyboard devices for sustained periods.
May require ordinary physical effort to sit, walk, stand, bend, reach, or to carry light items.
Unusual Demands:
Work is subject to frequent interruptions.
FLSA Status:
Non-exempt
