Academic Administrative Director -- IAM Peds Program -- Women & Children's Hospital

The Academic Administrative Director reports directly to the Department Chair and serves as the lead administrative and operational authority for the academic department and related Divisions/Sub-Sections. Positions reporting to the Academic Administrative Director may include other administrative support staff.

Responsibilities

Primary functions of the position include: • Partners with the Department Chair and institutional leadership team to align department goals with CAMC strategic goals and plans. • Manages the department’s academic budget and financial performance, human resources service agreements, research administration, space utilization and educational administrative activities. • Partners with the Department Chair and IAM leaders in all areas of faculty affairs including faculty planning, recruitment, onboarding and overall work environment. Serves as administrative liaison to CAMC and Medical School Affiliates for faculty planning and faculty satisfaction. • Provides guidance, mentorship and support to faculty in administrative roles and for administrative functions. • Serves as principal departmental administrative interface/liaison with health system, university affiliate and institutional leadership for academic/administrative initiatives. • Stays apprised of current issues affecting an academic medical center, accreditation and regulatory matters. Administrative and Management • Assists the Chair in facilitating strategic development and oversight of strategic and operational plans. • Leads and oversees Departmental administrative systems and processes; • Facilitates and directs department process improvements. • Works with the Chair and institutional leaders to develop, monitor, and forecast the departmental academic budget. • Works with legal counsel and HR to initiate/facilitate execution of academic contractual agreements, including physician employment contracts. • Serves as principal administrative leader to manage department challenges and problem resolution. • Represents the Department in appropriate institutional or other academic committees and work groups. • Plans, assigns and monitors departmental space requirements including but not limited to technology, and academic needs. • Serves as principal administrative interface with institutional financial systems and departments., including accounting, post award grants administration, budget and forecast development, financial reporting, performance analysis and compliance for academic matters. Clinical Integration • Serves as department liaison in facility planning for implementation of new services involving new/existing department faculty. •Serves as administrative liaison for the department with institutional leaders concerning faculty compliance to policies, procedures, regulatory and accreditation requirements. • Collaborates with operational leaders to achieve strategic and annual clinical goals. • Works collaboratively and partners with clinical administration to promote/assure accountability of faculty in monitoring and achieving performance metrics and scorecards. • Works with clinical operations teams and program directors to integrate academic requirements for residents/fellows, clinical research, quality improvement and clinical learning environment goals and initiatives. Recruitment and Human Resources Management • Serves as principal administrative liaison for recruitment of department faculty and staff. Oversees the department recruitment process. • Serves as the academic consultant and the departmental liaison to education affiliates for HR documentation including immigration processes as required. Work with institutional and other immigration specialists to assure compliance to regulatory requirements. • Serves as departmental liaison for planning and recruitment of specialty visa applicants including, but not limited to, ARC, Conrad, HHS Waiver, H1B, EB, etc. • Manages faculty time off in accordance with policy and maintains all time related records for faculty • Serves as administrative liaison for HR processes, compensation, benefits, employee relations and problem resolution of HR concerns. • Oversees physician and faculty affairs for the department, including processes for faculty appointments, promotion and tenure, on-boarding, off-boarding, credentialing and performance evaluation administration. • Communicates with faculty and staff regarding HR issues as they arise. • Assists and participates in performance evaluations for departmental faculty members. Conducts performance planning and performance evaluation of direct report staff members. Academic Administration/Integration • Collaborates with departmental chairperson and CAMC Institute for Academic Medicine CAO, DIO and other education stakeholders to develop strategic initiatives for educational expansion of current programs and development of new academic sections. • Manages the faculty appointment, promotion and tenure process for department faculty; Monitors faculty compliance to institutional promotion and tenure policies and processes by WVU and CAMC. • Lead administrative departmental or academic process improvement initiatives. Supports and participates in institutional process improvement efforts as appropriate. • Support faculty leadership in achieving the desired balance of faculty effort across teaching, research, administrative and clinical responsibilities. • Serves as departmental liaison for UME functions in the department, including support of UME accreditation requirements. • Partner with research team(s) to promote, support and document active research, clinical trials and publications. • Actively participate in/support research and scholarly activity as applicable.

Knowledge, Skills & Abilities

Patient Group Knowledge (Only applies to positions with direct patient contact) The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department’s identified patient ages. Specifically the employee must be able to demonstrate competency in: 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients. Competency Statement Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit/department specific competency checklist. Common Duties and Responsibilities (Essential duties common to all positions) 1. Maintain and document all applicable required education. 2. Demonstrate positive customer service and co-worker relations. 3. Comply with the company's attendance policy. 4. Participate in the continuous, quality improvement activities of the department and institution. 5. Perform work in a cost effective manner. 6. Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations. 7. Perform work in alignment with the overall mission and strategic plan of the organization. 8. Follow organizational and departmental policies and procedures, as applicable. 9. Perform related duties as assigned.

Education

• Master's Degree (Required) Education: Master’s degree in healthcare administration, education or related field. A bachelor’s degree and 10 years academic experience in a medical school, research or teaching hospital setting may be substituted for Master’s degree. Experience: Five years progressive administrative leadership experience/supervisory capacity in a medical education or health system environment/program, applied knowledge of academic accreditation and regulatory requirements and processes, knowledge of human resources, Title IX, and other applicable legal requirements applicable to academic settings, demonstrated leadership experience in working with inter-professional teams in a learning environment, demonstrated ability to establish and maintain effective relationships with physicians and staff, demonstrated written and verbal communication skills, experience in development programmatic presentations and reports, facilitation and team development skills, experience in project/program management and proposal development, applied knowledge of finance, accounting, budgeting, reporting and data analysis, ability to function independently, autonomously and to manage multiple priorities.

Credentials

• No Certification, Competency or License Required

Work Schedule: Days

Status: Full Time Regular

Location: Women & Children's Hospital

Location of Job: US:WV:Charleston

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