Data Systems Administrator

Data Systems Administrator  

Classification: Full-time, exempt  

Salary Range: $42,000 - $45,000  

Benefits: PTO, 401k, Medical, Vision, Dental, Life, STD, LTD, EAP 

Department: Advancement  

Reports to: Associate Director of Development (ADD) 

Summary/Objective: The Data Systems Administrator is a member of Camp Korey’s Advancement team and performs a variety of complex duties associated with a highly confidential gift processing function, ensuring the accuracy of constituent and gift data recorded in the donor database for the purpose of donor, departmental, and institutional reporting. Responsible for implementation, use and maintenance of Raiser’s Edge NXT and supporting the Advancement team in its use.   

Essential Functions:  

 Maintains the development database (Raiser’s Edge) to ensure all gift and constituent information is accurate and current  

Processes all gifts and acknowledgements and works with the ADD to reconcile monthly with the Finance Department  

Completes database maintenance and clean-up operations including user access, custom field maintenance, duplicate record cleanup, etc.  

Imports data to Raiser’s Edge through Omatic software  

Works closely with the Advancement team to clarify campaigns, appeals and funds to assure proper set up and timing occurs for support/functionality of annual appeal  

Supports Volunteer team with data management including importing volunteer hours into Raiser’s Edge records  

Coordinating assignments for Stewardship actions with the Advancement team  

Composes drafts of gift acknowledgement and stewardship correspondence to constituency and volunteers as needed, particularly for Raiser’s Edge form acknowledgements and receipts  

Works with ADD to provide accurate reports and analytics for data using routine and special queries  

Research specific donors through available software and support preparation of prospect profiles  

Supports ADD in generating gift reports, gift surveys and reconciliations including regular reports (dashboards and revenue performance)  

Monitors pledge payment activity and tracks outstanding annual, capital campaign and special event pledges  

Assists with prep, day-of, and debrief of fundraising events  

Support with fundraising platform/site technical management including  

RE NXT donation and event registration forms  

Constant Contact  

GiveBIG platform (Washington Gives)  

Haku Sports  

Qualifications:  

High School diploma required  

Two or more years’ experience in a non-profit setting  

Proficiency with Microsoft Office programs and donor database  

Bachelor’s degree preferred, in Data Science, Business, Nonprofit Administration, or other similar  

Experience with Raiser’s Edge database or similar CRM  

Key Competencies:  

Accountability & Dependability: Takes personal responsibility for the quality and timeliness of work, and achieves results with minimal oversight      

Excellent verbal, listening and written communication skills  

Self-assured; able to enthusiastically interact with people; give and receive constructive feedback  

Keen attention to detail  

Ability to work independently and as part of a team; willing to take initiative on new projects  

High level of integrity and impeccable work ethic  

Thrives in a fast-paced nonprofit environment with a strong commitment to mission fulfillment  

Work Environment:  

Work is regularly performed in office environments routinely utilizing standard office equipment, computers and phones.  

Working outside will sometimes be necessary, in various weather conditions  

Physical Demands:  

Reasonable accommodation may be provided.  

While performing the duties of this job, the employee is regularly required to speak, talk and hear, and is frequently required to, sit, use hands to finger, handle or feel objects, tools, or controls, and reach with hands and arms; bend; lift, carry, move, push and pull up to 10 lbs.  

Position Type/Expected hours of work:  

This is a full-time position, averaging 40 hours/week. Standard days and hours of work are Monday through Friday, between 8:00 and 4:30 p.m. However, the position requires the ability to work during non-standard hours and on short notice as the need arises.  

Travel:  

Local and office travel will be required, primarily during the day. Limited out-of-area or overnight travel may be expected.