Administrative Secretary

JOB SUMMARY

The Administrative Secretary works under the direction of the Director of Operations and Chief of Staff. Performs personal assistant,  executive secretarial and clerical duties required in order to maintain an efficient administrative office.  Performs all duties with a high level of professionalism and confidentiality.  Participates in achieving the department’s goal in meeting CCH mission, vision and values.

PRIMARY JOB DUTIES

• Performs administrative level clerical and support responsibilities.
• Performs a variety of highly responsible, complex, and confidential administrative support functions involving the use of independent judgment and personal initiative.
• Provides full administrative support for the Chief of Staff.
• Must be extremely detail-oriented and possess outstanding administrative and organizational skills, professional telephone skills and a strong customer service mindset and style.
• Must be able to apply critical judgment in dealing with a variety of situations and people.
• Understands the organization and operation of the department to assume assigned tasks and responsibilities.
• Works well in a collaborative team effort.  Will take the initiative to manage changing priorities.  Works under pressure and possesses skills to manage an extensive workload.
• Maintains confidentiality and exercises solid judgment.  Has the ability to communicate with people at all levels using courtesy and discretion.
• Works independently and manages workload with minimal supervision and with a positive attitude.
• May work extended hours to complete tasks, adhere to deadlines and when requested to do so by the administrative team.
• Coordinates and participates in nursing staff interviews and administrative staff interviews as needed.
• Serves as a resource for other department Directors and secretaries.
• Organizes internal/external meetings; coordinates materials for meetings and presentations.  Records, transcribes and distributes meeting minutes. 
• Possesses skills necessary to type, proofread and edit documents and other materials for grammar, clarity, punctuation and spelling.
• Coordinate travel arrangements as required.
• Encourages cost savings for the department and organization.
• Models excellent customer service as first impression of the department.
• Complies with the hospital’s Corporate Compliance Program including, but not limited to, the Code of Conduct, laws and regulations, and hospital policies and procedures.
• Must be free from governmental sanctions involving health care and/or financial practices.
• Performs other duties as assigned.. 
• Provides administrative support to Administrator for the preparation of annual budget.