What are the responsibilities and job description for the Administrative Assistant position at Canacre?
This position requires the successful candidate to be in the office, at a minimum of 2 days per week.
Join the Canacre team in an exciting role working on leading edge infrastructure projects.
We are technical experts in land, energy, and transportation development delivering accurate, innovative, and agile solutions to our partners. We provide land acquisition, geospatial mapping, data management, web-based GIS, community relations, land feasibility studies, and permitting services. Canacre’s clients include developers, large scale service providers, and government entities that are involved in the planning and development of energy projects, rights of way, resources, and infrastructure across Canada and the United States. Canacre works on large-scale wind and solar power projects, high-voltage transmission lines, pipeline projects, municipal roads projects, and groupings of cellular towers and rooftop antennas.
At Canacre, we act with honesty and integrity within a culture where trust, collaboration, and teamwork flourish. We commit to diversity, inclusivity and the celebration of successes. Our vision is to foster an environment that promotes inspired and empowered team members who make an impact.
Canacre is looking to fill THREE (3) Administrative Assistant positions to support our Client’s Real Estate and Land Acquisition projects. The successful candidates will be engaged for an initial six-month contract with high potential for extension based on performance.
The successful candidate will be self disciplined with a willingness to learn, have a strong attention to detail, and able to work well independently.
Your role will be to:
- Administer the complete cycle of invoice processing, including compiling support documentation, follow up with approvers, and coding within the invoicing system
- Tracking payment status of invoices to vendors.
- Review invoices to ensure consistency with approved quotes, identify issues and report on action items to resolve
- Maintain invoice records along with supporting documentation for ease of reference
- Update invoice trackers daily
- Prepare reporting and status updates for invoice tracking in accordance with team key performance indicators
- Track spending of budget against approved quotes
- Update monthly and yearly accrual summaries
Qualifications:
- Degree in Business, Finance, Commerce or related discipline, or a combination of education and relevant experience
- Minimum three (3) years’ relevant experience
- Experience in real estate or transit infrastructure will be considered an asset
- Proficiency using MS Office (particularly Excel) and other accounting software. Experience with Oracle would be considered an asset
- Advanced analytical and problem-solving skills
- Excellent time management, organizational skills and attention to detail
This position requires all staff to adhere to our client's Mandatory COVID-19 Vaccination Standard to mitigate health & safety risks of COVID-19 in the workplace.
Given the volume of applications we typically receive, we are unable to respond to all applicants, however, you will be contacted if your experience is a suitable match. No phone calls please.
A condition of employment is a current valid criminal background check. We will require consent to submit a criminal background check on your behalf.
As part of Canacre’s ongoing commitment to the Accessibility for Ontarians with Disabilities Act, Canacre will provide assistance to applicants who request accommodation throughout the recruitment process. If you require accommodation please contact careers@canacre.com.