Executive Assistant to the CEO

We are a fast-growing alternative medicine company looking for a talented and creative Executive Assistant to join our team. The successful candidate will play a crucial role in ensuring the smooth functioning of our organization by handling various administrative tasks and assisting with day-to-day operations. The ideal candidate will have excellent communication skills, exceptional attention to detail, and the ability to multitask effectively in a fast-paced environment.

Responsibilities:

• Manage and maintain executive schedules, including arranging appointments, meetings, and travel arrangements
• Coordinate and organize meetings, conferences, and corporate events
• Prepare agendas, presentations, and other meeting materials
• Take accurate meeting minutes and distribute them to participants
• Conduct research and gather information to assist with decision-making and strategic planning
• Handle confidential and sensitive information with utmost discretion
• Screen and prioritize incoming phone calls, emails, and correspondence
• Prepare and review reports, memos, and other documents
• Maintain and update filing systems, both electronic and physical
• Assist with project management tasks and follow up on action items
• Collaborate with other administrative staff to ensure efficient office operations

Requirements:

• Proven experience as an executive assistant or similar role
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Google Workspace, Trello and Zoho a plus
• Ability to maintain confidentiality and handle sensitive information
• Attention to detail and accuracy in work
• Strong problem-solving and decision-making abilities
• Ability to work independently and prioritize tasks effectively
• Bachelor's degree in business administration or related field (preferred)
• Ability to work in a high stress environment

Benefits:

• Competitive salary
• Paid vacation and sick leave
• Professional development opportunities

Job Type: Full-time

Pay: $18.00 - $28.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Franklin, KY: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person