What are the responsibilities and job description for the Personal Assistant (Audit) position at Cantor Fitzgerald / BGC Partners / GFI / Newmark Careers?
Job Title – Personal Assistant
Department – Internal Audit, London
Overview
The focus of this role will be primarily supporting the Internal Audit Leadership Team at Cantor Fitzgerald and BGC Partners.
The candidate will demonstrate experience of working in demanding and challenging roles and have the credibility to deal with head of departments. It is critical to have a robust and resilient personality and to be able to demonstrate flexibility and ability to prioritize effectively. It will also be crucial to gain instant trust with the Executives, including other EAs to be able to provide an exceptional confidential service in both private and business matters.
Main Function:
- Control complex and extensive diary for the Head of Internal Audit.
- Manage frequent international travel arrangements for the Internal Audit team.
- Preparation of meeting minutes and spreadsheets.
- Perform EA duties, such as; office management, arranging video conferences and amending documents, managing the phones.
- Manage credit cards, healthcare and submitting expenses.
Main Responsibilities:
- Control extensive diary.
- Organise management offsite.
- Inbox Management - action/ responds appropriately to emails on behalf of the Head of Internal Audit
- Manage frequent international travel arrangements for Head of Internal Audit and team.
- Act as the gate keeper in the Internal Audit area.
- Prepare papers for meetings e.g. presentations and spreadsheets.
- Arrange video conferences.
Personal Attributes:
- A robust, resilient personality and the ability to thrive in a busy and fast-paced environment.
- Credibility to work with senior level Executives.
- Ability to priorities, with a keen sense of urgency.
- Innovative, with the ability to identify ways to improve processes and provide a value added service.
- Outstanding organizational and administrative skills.
- Flexibility, able to react immediately to change with a calm exterior.
- Discreet and able to demonstrate of ability to work with extremely confidential information.
- Well-presented and articulate with an excellent telephone manner.
- Good team player.
Agency Notice –
- BGC Partners / Cantor Fitzgerald & affiliates do not accept agency resumes. Please do not forward resumes to our job alias, employees or any other company location. BGC Partners / Cantor Fitzgerald & affiliates are not responsible for any fees related to unsolicited resumes. Please contact the Recruitment function for additional details