Workplace coordinator

Job Description

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Join the team redefining how the world experiences design.

Hello, g'day, mabuhay, kia ora, 你好, hallo, vítejte!

Thanks for stopping by. We know job hunting can be a little time consuming and you're probably keen to find out what's on offer, so we'll get straight to the point.

Where And How You Can Work

Our flagship office is in Sydney, Australia, but we've made our way from down under, to a hub in San Francisco, which is now home to our US operations.

What You’d Be Doing In This Role

As Canva scales, change continues to be part of our DNA. But we like to think that's all part of the fun. So this will give you the flavour of the type of things you'll be working on when you start, but this will likely evolve.

As part of the Vibe team, the Workplace Experience Coordinator will help curate a warm and welcoming environment in our new San Francisco campus, empowering Canvanauts to do the best work of their lives.

Your day-to-day includes providing on-the-ground operational support , being the first point of contact in our San Francisco campus, and making Canvanauts feel welcome in our brand new space! This person will often be a go-to source for information and a valuable team player in helping our teams achieve their goals.

At The Moment, This Role Is Focused On

• Act as Canva’s first point of contact, ensuring Canvanauts and visitors feel welcomed and supported. This includes owning our Mail and Deliveries program, Guest Check-In and Front Desk Operations.
• Flex your creative muscle by organizing impactful events that span peak moments, company celebrations, wellness initiatives and more! This role will also own the creation and distribution of our US Canvazine - Canva’s monthly e-zine for employees.
• Be a key player in day-to-day functions : Office Supplies, F&B Program and perform general administrative tasks, manage internal communication Slack channels, and handle last-minute requests and issues as they arise.
• Perform weekly facility inspections to ensure a safe and compliant workplace environment. Identify any health and safety hazards, maintenance and repair issues and take appropriate action to remedy findings. Escalate as needed.
• Perform the necessary task(s) to satisfy general office inquiries and maintenance requests, and work with cross-functional teams to address larger needs and suggest any changes needed.
• Manage multiple projects simultaneously and jump in where needed.
• Play a role in the employee lifecycle, including on and off boarding, internal events and workplace experience initiatives.

You're probably a match if

• 2 years office management, workplace experience or similar.
• Exemplary communication skills, both written and verbal, with the ability to build relationships and communicate effectively with employees at all levels of the organization.
• Excellent problem solving skills, with an ability to recognize opportunities and develop ways of addressing them, including planning, developing, executing and driving cross-functional collaboration.
• Passion for building and maintaining a tight-knit community within the workplace.
• Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects, competing priorities and constantly re-prioritizing in a fast-paced, ever-changing environment.
• Ability to lift 25 lbs.
• Accountable, resourceful and proactive.
• Experience with managing large-scale projects.
• Experience managing multiple vendors.
• Experience with facilities, events and vendor management is a big plus.
• Experience with our tools : Canva, Slack, G-suite, Envoy.

About The Team

As one of the first Vibe hires in San Francisco, you will be joining a small but mighty team who are passionate about the employee experience and its mission to create environments that cultivate Canva's culture and inspire us all to do the best work of our lives.

We wear many hats that span facilities, employee experience and events.

What's in it for you?

Achieving our crazy big goals motivates us to work hard - and we do - but you'll experience lots of moments of magic, connectivity and fun woven throughout life at Canva, too.

We also offer a range of benefits to set you up for every success in and outside of work.

Here's a Taste Of What's On Offer

• Equity packages - we want our success to be yours too.
• Health benefits plans to support you and your wellbeing.
• 401(k) retirement plan with company contribution.
• Inclusive parental leave policy that supports all parents & carers.
• An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more.
• Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally.

Check out lifeatcanva.com for more info.

At Canva we value fairness, and we strive to provide competitive, market-informed compensation whilst ensuring internal equity within the team in each region.

We make hiring decisions based on your skills, experience and our overall assessment of what we observed and learnt in the hiring process.

The target salary range for this position is $76,000 to $113,000. This is a non-exempt role eligible for overtime. When calculating offers, we make salary decisions based on market data and candidates' skills and experience.

Other Stuff To Know

We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Canva and our culture.

When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

We celebrate all types of skills and backgrounds at Canva so even if you don’t feel like your skills quite match what’s listed above - we still want to hear from you!

Please note that interviews are conducted virtually.

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Last updated : 2024-09-28

Salary : $76,000 - $113,000