Administrative Assistant – Executive (PM DCATS)

Cape Fox is seeking a proactive and highly-motivated Executive Administrative Assistant to work in the office of Project Manager, Defense Communications and Army Transmission Systems (PM DCATS) at Fort Belvoir, Virginia. A well-qualified candidate will be professional, organized, and adaptable, with experience working and communicating with senior military and civilian personnel. Close familiarity with and/or prior work experience in Army acquisition program offices is desired.

Essential Functions:

In this position, the candidate will provide support to the O-6 front office staff, acting as the focal point of contact for the O-6 office. This position serves as the liaison between the O-6 and visitors to the PM DCATS office, as well as the immediate point of contact for the O-6 in terms of scheduling and managing travel coordination and general office support.

• Scheduling and coordination of meetings (calendar maintenance), Maintaining personnel contact list information
• Preparing and typing official correspondence within the guidelines prescribed in Army Regulation (AR) 25-50, and be well-versed in Army correspondence practices
• Preparing and typing reports, meeting minutes, alert/phone rosters, email distribution lists and organizational charts
• Providing correspondence review/corrections/updates
• Document staffing and tracking
• Develop and coordinate executive travel itineraries, act as Defense Travel System (DTS) Entry Agent, and provide expert advice for DTS/travel requests for civilian and military personnel
• Maintain business travel schedules
• Process and track Theater Clearance Requests / Country Clearance Requests for personnel in the Aircraft and Personnel Automated Clearance System in accordance with the DoD Foreign Clearance Guide
• Answering phones and recording accurate messages
• Greeting/receiving visitors
• Document reproduction
• Scheduling conference rooms and teleconference lines
• Monitoring office supply stock levels, alerting when restock is necessary

• At least six (6) years’ of program office support experience commensurate with the essential functions herein
• Minimum education: High School Diploma
• Must have excellent verbal and written communication skills
• Must be well-versed in Army correspondence practices
• Must present a professional appearance appropriate for interacting with senior-level officials
• Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
• Ability to communicate professionally and effectively with all levels of employees and outside contacts
• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team
• SECURITY CLEARANCE REQUIRED: Must currently hold and be able to maintain a security clearance at the Secret level; US Citizenship is a requirement for Secret clearance at this location
• Must have the authorization to work in the United States as defined by the Immigration Reform Act of 1986

Work is based in a busy office environment and subject to frequent interruptions. Normal work hours are Monday-Friday 8:00 to 5:00. Estimated travel is 0%.

Cape Fox Corporation, its subsidiaries, and affiliates provide equal employment opportunities to all persons and prohibit employment decisions on the basis of race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation. Cape Fox Corporation, its subsidiaries and affiliates offer preference to Cape Fox Corporation shareholders, descendants and other Native Americans pursuant to Public Law 100-241.

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