What are the responsibilities and job description for the Executive Assistant position at Capital Bank NA?
Position Purpose
The Executive Assistant will assist an assigned group of Executives in day-to-day support activities. The role requires an appropriate level of discretion while handling exposure to highly sensitive and confidential data.
Position Responsibilities
- Schedule travel and meetings, responsible for calendar organization and deconflicting competing appointments.
- Perform a wide variety of executive administrative duties as required by daily operations for the assigned group of executives.
- Prepare and review various reports and documents and assists in preparation of meeting materials as necessary.
- Is responsible for preparing and maintaining assigned monthly committee Board Packages and is cross-trained to back-up on non-assigned committees as needed.
- Interacts with the Bank’s Chairmen of the Board and other Board members.
- Maintains and organizes corporate records as needed.
- Assists in the preparation, review, and editing of board, shareholder, and customer communications.
- Reviews and evaluates email to identify those items requiring priority attention.
- Acts as the secretary for assigned committees and board meetings.
Minimum Education and Experience
- College graduate with a degree in Business Administration or related work experience
- Minimum of five years-experience in a similar role.
- Experience in a Bank environment.
- Experience supporting senior level leaders/executives with calendar management, travel arrangements, expense report preparation, and meeting/event scheduling
- Proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
- Proficient in articulating, communicating professionally and appropriately with confidence at senior levels and across functional lines
- Demonstrated ability to prioritize work, meet deadlines, achieve goals, work under pressure, and handle complex tasks or projects
Technical Knowledge and Skills
- Advanced level experience in Microsoft office software suite (Word, Excel, PowerPoint, etc)
- Excellent oral and written communication skills
- Demonstrated interpersonal abilities to deal effectively with Bank customers, Directors, Advisory Board members, and government officials, such as the Office of Comptroller of the Treasury, Federal Reserve, IRS, FDIC and representatives of other federal and state regulatory agencies
Capital Bank, N.A. is an Affirmative Action and Equal Opportunity Employer
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
