Fiscal Coordinator

JOB ANNOUNCEMENT - Job Posting #70 (Repost)

DATE: August 29, 2024

Applications and job description may be obtained from:

Karen Sweeney, Assistant Court Administrator

Carbon County Courthouse, Court Administration Office

4 Broadway, 3rd Floor, P.O. Box 131, Jim Thorpe, PA 18229

(570) 325-8556 - Extension #3200 or online at www.carboncourts.com

All applications should be sent to Karen Sweeney in Court Administration for consideration.

APPLICATION DEADLINE DATE: September 12, 2024

DEPARTMENT: Domestic Relations

POSITION: Fiscal Coordinator

HOURS WORKED: 8:30 A.M. - 4:30 P.M. Monday through Friday. 35 hours per week.

RATE OF PAY: $ 18.49 per hour

HOURS WORKED: 8 30 a.m. to 4:30 p.m., Monday to Friday

BENEFITS: Highmark BC/BS, Vision, Delta Dental and Life Insurance. (First of the month following sixty (60) calendar days) County Retirement Plan. Aflac, optional.
Paid time off – Holiday from start. Vacation, Sick, Personal (after completion of six (6) month Initial Employment Period)

Department Profile:

The functions of the Domestic Relations Office (DRO) are to establish paternity, establish and maintain support orders, enforce financial and medical orders ad locate absent parents. The Carbon County Domestic Relations Office is part of the Pennsylvania Child Support Enforcement System, known as PACSES. All counties in Pennsylvania are a part of this statewide-computerized system. A centralized office in Harrisburg, known as the State Collection and Disbursement Unit (SCDU), handles all support payments and check processing. All other services are still provided through the Carbon County Domestic Relations Office.

Typical Duties:

The Fiscal Coordinator provides confidential and administrative support to the Director of Domestic Relations. Assists with required annual submissions to Bureau of Child Support Enforcement, such as but not limited to, Title IV-D Account Statement, Retirement Reconciliation Report, PACSES inventory, and County and State Audits. Maintains financial records from PACSES. Monitor applicable software for credit bureau reporting. Protect Federal Tax Information by abiding by the BCSE FTI Security training and requirements, and following all FTI reporting guidelines. Submits all FXRs for reimbursement and distributions of funds to clients and agencies. Oversees all fiscal functions including but not limited to, monitoring budget line items, receipting payments made by clients, reporting program income, incentive and reimbursement funds to the County and Child Support Program. Prepares and oversees a variety of documents including letters, reports, vouchers, purchase orders, submissions to the BCSE, and other related documents as assigned by the Director. Responsible for collection and submission of buccal DNA samples while coordinating with DDC for DNA appointments.

Minimum Qualifications:

Applicant must be able to speak and understand the English language and follow oral and written instruction; possess technical knowledge of operating personal computers and other office equipment; possess knowledge and ability to practice correct usage of grammar, spelling and filing procedures; possess the ability to learn assigned clerical tasks and adhere to prescribed departmental procedures; possess the ability to perform simple math calculations and tabulations accurately and within reasonable speed; possess the ability to learn Court/County rules, procedures and legal functions; and possess the ability to establish and maintain an effective working relationship with staff and the general public.

Additional Qualifications/Preferences:

• Associates Degree in business administration or accounting preferred.
• Four (4) years working experience in a professional office environment, or any equivalent combinations of experience and/or training.
• 6-12 months experience in the Domestic Relations Office preferred.
• Applicant must complete a criminal background investigation and pre-employment drug screen prior to appointment.

How to Apply

Application to be filed with Karen Sweeney in Court Administration.

Application and job description may be obtained from:

Karen Sweeney, Assistant Court Administrator

Carbon County Courthouse, Court Administration Office, 3rd Floor

4 Broadway, P.O. Box 131, Jim Thorpe, PA 18229

Telephone: (570) 325-8556 Extension 3200, Fax (570) 325-9449

Email: klsweeney@carboncourts.com or the application may be downloaded on line at www.carboncourts.com

Pre-employment testing for this position will be held on Friday, September 13, 2024 at 9:30 a.m. in the Law Library, at the Carbon County Courthouse, 4 Broadway, 2nd Floor, Jim Thorpe, PA 18229.

Unified Judicial System Hiring Policy

The Unified Judicial System of Pennsylvania recruits, employs, and promotes the most qualified applicants without regard to their political affiliation, race, color, age, national origin, sex, sexual orientation, gender identity or expression, religion, disability, or other non-merit facts or considerations. Reasonable accommodations will be provided to applicants with disabilities as may be necessary to ensure that all applicants are given a fair and equal opportunity to compete for all employment positions. Applicants who need accommodation for an interview should request so in advance. UJS hiring and employment policies and procedures are intended to conform to all applicable state and federal laws governing fair and nondiscriminatory hiring and employment practices and are subject to change as necessary to remain in compliance with such laws

Job Type: Full-time

Pay: $18.49 per hour

Expected hours: 35 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Accounting: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Ability to Commute:

• Jim Thorpe, PA 18229 (Preferred)

Work Location: In person

Salary : $18