Office Manager/PA to CEO

• Please note: This role is not remote

Hi! We’re Carbyne and we are on a mission to help emergency call centers save lives every day. As the leader in emergency collaboration technologies, we’re building a platform that brings game-changing capabilities to people in crisis, such as live video, instant chat, and location tracking. Our platform unifies the flow of life-saving information to emergency call centers, so they can handle emergencies faster than ever, and get to the right people, in the right place, at the right time. We currently provide services to over 400 million people in over eight countries worldwide, and partner with Google, Cisco, Amazon, and Microsoft to deliver life-saving technologies. Want to join our mission-driven team? Read on.

Headquarters: New York City, New York

Current Headcount: 180 People and counting….

Carbyne Website

Carbyne Corporate Video

New-Orleans Video

Stark-County Video

About the role:

We’re seeking a Rockstar Office Manager that is a highly organized, service-minded, problem solver who enjoys taking on challenging tasks in a fast-paced environment.

The ideal candidate will be phenomenal at developing your own process that keeps you organized and on schedule while ensuring those you support stay prepared and informed. You are ready to lend a hand to others—and happy to do what it takes to support the team. This position serves as the hub of all office functions including supporting recruiting coordinating, HR operations, and administration support for the executive team, as well as managing internal office operations.

Here’s what you’ll be working on:

• Managing office operations to ensure things are running smoothly and coordinating with vendors - food and beverage orders, managing contractors, etc.
• Managing relationship with IT vendor, ensures all IT needs/requirements are met, and assists with requests for IT support
• Calendar management - organize all meetings including team meetings, offsite meetings, customer, and team member meetings across international time zones
• Schedule logistics for meetings, conferences, and special events (onsite & offsite)
• Organizing and coordinating office operations and procedures in order to ensure organizational efficiency and growth.
• Working closely with the HR team in order to ensure the Well-being & happiness of the team: Onboarding of new employees and ensuring that each employee has all the necessary tools to be successful.
• Planning and managing company events; serves as chairperson of the social committee and facilitates all-hands company meetings
• Performing other executive assistant duties for C-suite
• All other duties and responsibilities may be assigned

Requirements

You might be a great fit if:

• 2-3 years Proven experience in an office manager/executive assistant role (experience in a similar position at a High-tech/Start-up company- a big advance)
• Self-motivated with great interpersonal skills, passion for excellent service, ability to multitask and work under pressure, and Juggling multiple high-priority projects
• Excellent organizational, planning, and time management skills
• Experience working with senior executives
• Must have exceptional attention to detail and creativity
• Must be a self-starter and driven.
• Must be proficient with Microsoft Office and Google products.
• Discretion in handling highly sensitive and confidential information
• “Roll up your sleeves attitude” and flexibility - Willing to many different types of tasks and assisting employees and visitors
• Ability to work outside of normal office hours occasionally

Bonus points for: (optional)

• Knowledge of basic HR practices

What else we’re looking for:

Carbyne’s responsibility is great, and so are our people. People at Carbyne choose us because they see how much each person matters, contributes, and counts.

We’re a mission-driven team with a strong set of values. We take them pretty seriously here at Carbyne, and want to make sure that anyone who joins our team takes them seriously, too. If you grabbed coffee with any of our team members, you would see that we:

• Excellence - Thrive to create great things. Mistakes create innovation, collaboration and authenticity - people can be themselves - ask any questions, see mistakes as opportunities to learn, to get better.
• Responsiveness - Adaptive to new situations, new people, clients expectations, solving problems fast and together.
• Simplicity - Listening, thinking, smart solutions, tools that work for you and for our customers, Services which warms the heart, Delivery that makes the complex simple.
• Warmth - To collaborate with our internal teams and partner with our clients, we must show our empathy, warmth, and mutual respect. It’s a big part of who we are at Carbyne.
• Reliability - Everyone takes responsibility and is very proactive.
• Tech forward, to keep people first - Our consistent, unyielding drive to iterate and improve is linked to our desire to manifest real change for the people who use our tools every day.
  

With Carbyne, Every Person Counts.

Benefits

As a member of the Carbyne team, you can expect:

• Comprehensive medical, dental and vision insurance
• 401k, matching up to 4% of your salary
• 13 weeks of full payment for maternity leave
• Unlimited vacation days
• Competitive options plan
• Reimbursement for commuter expenses (if you work in the office)
• Udemy courses
• Health and Wellness Benefits

Our Promise

Carbyne believes that every person has a right to equal employment opportunities without discrimination due to race, ancestry, place of origin, color, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability, pardoned record of offences, or any other basis protected by applicable law. We also strive for a healthy and safe workplace and strictly prohibit harassment of any kind.

Note: We’re unable to sponsor employment visas at this time.