Office Administrator

Care Logistics is growing our team and seeking highly skilled and driven professionals that share our values and mission. If you are looking for a challenging position with a well-managed, well-funded healthcare innovator, consider a position with Care Logistics.

Care Logistics is a subsidiary of Jackson Healthcare®, a family of highly specialized healthcare staffing, search and technology companies. With a mission to improve the delivery of patient care and the lives of everyone it touches, it helps healthcare facilities across the country serve more than 10 million patients each year. Backed by more than 2,500 Associates and over $2B in annual revenue, Jackson Healthcare is a top three U.S. healthcare staffing firm. In addition to being Great Place to Work certified, it is consistently named an employer of choice, having been nationally recognized as a best workplace in healthcare, a best workplace for women and a best workplace for millennials, as well as being named one of the Healthiest Employers by the Atlanta Business Chronicle.

Our growth is creating great opportunities! Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it!

The Office Administrator is responsible for the organization of administrative tasks, coordination of company events and meetings, and general questions that Care Logistics associates may have. This role will be the lead to support the Senior Management Team functions. The office administrator is expected to provide a pleasant work environment while ensuring high levels of organizational effectiveness, communication, and safety for the office and associates by encompassing an “others first” mindset and upholding a positive and friendly attitude. Expectation of confidentiality in all matters is a must.

ROLES & RESPONSIBILITIES:

• Administrative Lead for Senior Management Team (SMT)as follows:

Maintaining annual meeting plan
Agenda creation and distribution
Maintain and follow up on SMT action items
Minutes of SMT meetings

• Administrative Lead for Annual Strategy Planning activities & compilation and submission of Annual Strategy Plan materials.
• Administrative Lead for Policy and Procedure maintenance
• Administrative rights for CL based company applications, i.e. Dropbox
• Service Organization Control Type 2 (SOC2) annual audit support
• Serve as point-of-contact for internal associates including general associate Q&A, mailing, supplies, equipment, and filing all corporate contracts/leases.
• Oversees Company Document Retention Practices, shredding or scanning of old files and manages storage room and access
• Train new hires on Workday, Dropbox, AdobeSign, Outlook, Shared drive, home page, company overview, phone lists, etc.
• Coordinates office moves and conference space as needed.
• Registers business associated Visitors that need access to the Alpharetta campus
• Act as a liaison between CL and JH as follows:Technology group - including assisting in troubleshooting IT issues, assist with cell phone upgrades/repairs/international features, ordering all replacement equipment, laptops, monitors, etc.

Human Resources – including Workday questions, recruiting, onboarding and termination activities for associates, training resources, etc.
Loves Lifts & Volunteer – liaison in coordinating events and communication.
Associate Experience – liaison for campus events
Facilities/Furniture /Equipment – assist associates with office space and equipment needs.
Finance – assist with Workday questionsinvoice entry for charitable donations, third party software vendors, contractors for Client Engagement & Product Engineering, expense reporting etc.
Legal – administer Adobe Sign and approval process, contract document storage

• Plans and organizes various meetings and CL Associate events that may occur throughout the year such as President’s Club trips, Kickoff Party, All Hands Events, Birthdays, Milestones, Sympathy etc.
• Coordinates distribution of corporate tickets, etc.
• Takes inventory and order all office supplies including business cards for new and existing CL associates. Creates name badges for external events.
• Handle all FedEx/mailing tasks (outgoing and incoming) except for shipment of marketing collateral.
• Partner with the HR department on emergency warden duties including informing associates on the safety protocols in the office.
• Responsible for keeping track of and ordering CL awards and holiday gifts.
• Schedule meetings for the President and complex meetings for company
• Assist with booking travel for the president as requested.
• Must maintain our others first mentality, a good attitude, and willingness to help.
• Assist Client Development and Client Engagement Administrators with tasks and duties as they arise.
• Other duties as required.

QUALIFICATIONS – EDUCATION, WORK EXPERIENCE, CERTIFICATIONS:

• 3 years Office Manager experience, Administrative Assistant experience, or Executive Assistant experience.
• Past experience reporting to a senior leader of organization.
• Proficient in Microsoft Office (including Outlook, Excel, PowerPoint, Word, etc.)
• Bachelor’s degree preferred.
• Stable employment history with verifiable references.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organizational and event planning skills in a fast-paced environment.
• Interpersonal, strategic communication, and relationship building skills required.
• Strong attention to detail, multi-tasking, and time management skills required.

TRAVEL REQUIREMENTS & WORKING CONDITIONS:

• 5-10% travel required.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; write; type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell.
• The employee must frequently lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

EEO Statement

Care Logistics is an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $2 - $70,000