Personal Assistant

Who we are:

Carecube is a modern healthcare company with locations across New York. We take pride in offering the best healthcare solution to our patients, and that starts with our dedicated staff and team members. We are a strong, cohesive team that has a deep passion for helping others stay healthy. Carecube is a highly innovative company that collaborates cross-functionally to be a leader in healthcare and change people’s lives.

Responsibilities:

• Working directly under assigned director

• Acting as a first point of contact: dealing with correspondence and phone calls.

• Managing diaries, organising meetings and appointments.

• Often controlling access to your assigned director.

• Booking and arranging travel, transport and accommodation.

• Write letters; Medical transcription; Scheduling; Communicate with office personnel.

• Forecast what will be required by your director before they need to prompt you.

• Screening incoming telephone calls; recording and transmitting messages; receiving, and announcing scheduled patients and visitors; screening unscheduled patients and visitors

• Ensures physician productivity by maintaining calendars; physician consultations; professional meetings, conferences; teleconferences, and travel.

• Produces information by transcribing dictation, and correspondence; planning, organizing, coordinating and controlling projects.

• Recording meeting discussions and sending comprehensive and accurate minutes to all persons in attendance.

• Secures information by completing database back-ups.

• Receives, files and scans incoming mail as appropriate

• Maintains office supplies inventory by checking stock; anticipating needs; placing and expediting orders; verifying receipt.

• Serves and protects the health care community by adhering to professional standards, clinic policies and procedures, federal, state, and local requirements, and Joint Commission on Accreditation of Healthcare Organizations (JCAHO) standards.

• Updates job knowledge by participating in educational opportunities; reading professional publications.

• Enhances physician office reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

• Perform other duties as assigned.

• Complies with time and attendance policy; must be at work while direct report is at work unless otherwise agreed.

• Adheres to professional standards of conduct and behavior.

Requirements:

• Fluency in both English and Punjabi is preferred

• Accepted only: Health Administration/Health secretary experience

• Experience using MS office and Google Suite (2 years)

• EHR knowledge preferred

• Excellent Multi-Tasking Skills

• Handle a vast variety of responsibilities

• Improvise and adapt

• Follow directions and implement feedback to improve job performance

• Good interpersonal skills

• Ability to work independently

• Must be authorized to work in the United States

• Comply fully with HIPPA privacy laws.

Carecube is seeking a highly motivated individual who obtains strong organizational and interpersonal skills to work within a large, cross-functional team. Someone who is compassionate to the patient journey in healthcare systems and dedicated to the management of the directors personal and professional affairs will be highly desired for this position.

Why Choose Us?

Join Carecube to help make an impact on patients’ lives. You’ll get to enjoy a dynamic, diverse and upbeat work environment. Carecube offers a modern, collaborative office space with excellent benefit packages including:

• Personal & family health benefits

• Paid PTO

• Paid holidays

Job Type: Full-time

Benefits:

• Health insurance

• Dental insurance

• Vision insurance

• Flexible schedule

Uniform:

• Smart Casual

Location:

• 7404 5th Avenue, Brooklyn NY, 11209

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Experience:

• Health secretary: 1 year (Preferred)

Language:

• Hindi (Preferred)
• Spanish (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location