Litigation Support Legal Assistant

Purpose:  The United States Attorney’s Office in Providence, RI requires the services of a Litigation Support Legal Assistant to provide technical, analytical and administrative assistance to support the litigation needs of the United States Attorney's Office (USAO).

Duties:

• Examines, prepares and processes a variety of routine technical legal documents, such as indictments, criminal complaints, search warrants, judgments, applications, notices, affidavits, summonses, grand jury subpoenas, rules to show cause, proofs of claim, and satisfaction of judgement.
• Develops tables of contents and indices to briefs in accordance with established format.
• Reviews incoming material and determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels.
• Composes routine original letters that do not require legal interpretations but do require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants.
• Verifies citations and statutory references contained in legal documents. Ensures citations are complete and consistent with source material.  Lists cited cases, opinions and miscellaneous references in briefs.
• Assists in preparing and organizing evidence for production as discovery and for use in trial. Manages discovery and evidence in paper copies and electronically.  Assists in preparing witness binders and for use during investigations and trial.  Assists attorneys in trial preparation by performing duties such as independently compiling trial notebooks, assembling jury instructions, and compiling witness and exhibit lists. 
• Maintains evidence such as paper documents, PDF files, image files, audio files, video files, bank records, forensic reports, and other file types. Provides basic automated litigation assistance to attorneys in trial preparation and courtroom presentations. Utilizes various software applications and graphics hardware to provide technical support such as duplicating documents and marking exhibits.
• Conducts document searches, organizes documents and coordinates document production. Manages paper and electronic documents and evidence, correspondence, briefs, witness interviews, and other documentary materials.
• Coordinates with the victim/witness specialist to ensure adherence to current Departmental guidelines relating to victims’ rights and services responsibilities. Notifies appropriate individuals of victim/witness issues.   
• Receives visitors and telephone callers. Furnishes requested information concerning pending and closed matters and cases, functions and general procedures of the office.  Determines which matters should be referred to the AUSA and the urgency of the matter. 
• Establishes and maintains a variety of files.
• Obligates funds for litigation expenses and monitors for continued necessity. Reviews bills and invoices and submits to budget office for payment.  
• Maintains calendar of assigned active cases and suspense system to inform the AUSA of pending dates and deadlines. Maintains calendar(s) of the AUSA(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances. 
• Arranges travel by preparing itinerary and securing transportation and hotel reservations. Prepares travel authorizations and vouchers. May perform general clerical/administrative functions e.g., ordering supplies and equipment, processing time and attendance records, and maintaining administrative files.

Qualifications required: 

• High school Diploma is required, undergraduate degree is preferred
• Knowledge of standard litigation support principles, methods and technology to perform routine and recurring litigation support assignments, identify and resolve technical issues and problems, and provide information and support to litigation support customers.
• Good communication skills
• Ability to review and analyze data and information from multiple sources
• Ability to establish case/project files
• Ability to enter and retrieve data from databases
• Ability to prepare and format management reports
• Answer inquiries regarding case-related information as maintained in the database
• Maintain internal status information on the disposition of designated information, files, and assets
• Assure information is accurate and perform analytical computations necessary to process data
• Must have the ability to prove U.S. citizenship

Background and Screening: Candidates must be able to favorably complete a government background investigation.

Hours of Operation:  The contractor will generally perform the services required under this contract within a 40 hour work/week, Monday through Friday.                 

Benefits Available:  Standard benefits available, and as specified in the DOL wage determination’s health and welfare description.

Application at the following address: https://secure2.entertimeonline.com/ta/MNH215.careers?CareersSearch

All applicants must submit a resume showing past performance in the above scope of work and listing any past security clearances, certifications and training. In addition, the resume must list 3 professional references with contact information. 

CTC is an Equal Opportunity Employer. This means that we will extend equal opportunity to all individuals without regard for race, religion, color, gender, sexual orientation, gender identity, national origin, age, disability, protected veteran status, citizenship status, genetic information, or any other legally protected category.