What are the responsibilities and job description for the Administrative Assistant position at Caresoft?
Job Details
Title: Administrative Assistant
Duration: 6 Months
Location: Princeton NJ (Hybrid)
Role Responsibility:
Handle a broad range of administrative duties as well as ad-hoc projects across the team
Perform calendar management, including the complex coordination of meetings and video conferences with multiple participants across global time zones
Organize and handle logistics for internal and external meetings, our team events, training, Town Halls and team off-sites
Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required)
Process expense reports using the internal expense system
Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges
Participate in diversity and inclusion efforts for the firm, as well as philanthropic activities
Aid visitors from other offices
Provide back- up telephone coverage for team members.
Qualifications:
Bachelor's Degree required.
Relevant professional / corporate or administrative experience required
Excellent phone manner and management a requirement
Advanced thorough knowledge of MS Outlook, PowerPoint, and Excel
Proficiency working with automated expense tracking, online travel; Experience using Concur preferred
Excellent organization skills, detail orientated and time management
Ability to read, review, prioritize and respond to emails on behalf of senior executives
Experience in roles that work with external clients and executive management
Experience in a dynamic corporate environment and experience in the financial services industry is a plus
