Bilingual Admissions Coordinator

The Bilingual Admissions Coordinator is a full-time position whose prime responsibilities are to ensure students fill classrooms. They are responsible for all aspects of student enrollment from initial outreach through completion of student enrollment. Working under the supervision of the Director of Admissions and closely with school site leadership and other Admissions Coordinators in the Carmen network, the Admissions Coordinator develops and executes strategies to reach enrollment goals. The Admissions Coordinators is the first point of contact for the admissions process and works with families through the application and enrollment process. Having established a relationship with each new student, the Admissions Coordinator also acts as a liaison between the student, the student’s family, and school staff to work through any challenges a student may experience once attending the school. The individual will also establish and maintain relationships with schools and community partners to support student enrollment.

Salary Range: $45,000 - $65,000

Start Date: 7/1/2024

1. Bilingual in Spanish and English required
2. Possesses a customer service mindset towards prospective and current families
3. Strength in building relationships and making connections with other people
4. Ability to foster excitement and investment from families at Carmen
5. Extreme attention to detail and personal organization
6. Preferred proficiency in MS Office, MS Spreadsheet, and Google Drive with particular experience using spreadsheets
7. Collaborative and values providing and receiving clear communication to the Admissions and school campus team
8. Drives creative marketing and outreach strategies to attract new families to the school
9. Willingness to support the mission, vision and core values of Carmen Schools of Science and Technology
10. Adherence to the policies and procedures of Carmen Schools of Science and Technology
11. Local travel in employee’s own vehicle is required—must hold a valid driver’s license and carry auto insurance
12. Must be able to lift 25 lbs.
13. Willingness and ability to participate in evening and weekend events on occasion

• Create and execute a calendar of student recruitment events that leads to 100% enrollment
• Canvass neighborhoods, parks, and other public areas to recruit students and families to visit and enroll
• Attend and coordinate recruitment fairs and community events that support student enrollment; events may occur during evening and weekend times
• Assist in developing of marketing and recruitment materials and in planning communication strategy and implementation for the enrollment process
• Work collaboratively with school based leadership and staff on recruitment goals and events
• Coordinate and lead small group orientation sessions with new families
• Schedule and tours with new and prospective families
• Track interactions and touch points with prospective and newly accepted families throughout school year
• Manage the student enrollment system from seat saver to full enrollment packet
• Support families through the enrollment process, including completion of paperwork and assistance with School Mint enrollment software
• Answer admissions questions about Carmen
• Maintain records for incoming students and coordinating input into database with School Office Staff
• Lead strategy for continued development of relationships with external stakeholders including schools, community-based organizations, businesses, churches, community centers and other entities that promote and support student enrollment at Carmen
• Work with the Director of Strategy and Development to retain new students by communicating key dates and information to families through the year, including summer months
• Communicate opportunities to teachers to strength relationships between the school and families
• Participate as an active member of an Admissions Team; working with others who serve in similar roles at other Carmen campuses

The position will work predominantly Monday – Friday; however, this position will require work on evenings and weekends as necessary.

Carmen Schools of Science and Technology provides salaries commensurate with qualifications and experience, plus excellent health and worksite benefits, free life insurance, free employee assistance program (EAP), free short-term disability insurance, 403b retirement plan, flexible spending accounts, and generous paid time off.

Carmen complies with applicable state and local laws governing non-discrimination. We are committed to equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, disability, genetic information, marital status, age, religion, sexual orientation, or national or ethnic origin. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, lay-off, recall, transfer, leave of absence, compensation, and training.

​Carmen expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Any actions or behaviors that create an uncomfortable work environment and prohibit an employee to perform their expected duties will not be tolerated.