Director of Finance and Operations - Chemical Engineering

Since its inception in 1905, the Carnegie Mellon Department of Chemical Engineering has been on the leading edge of research and innovation in chemical engineering. Today, this is truer than ever. With research thrusts across fields such as health and medicine, biofuels, air quality and more, CMU chemical engineering students are paving the way to healthier, cleaner, more efficient future for all. The Department of Chemical Engineering is seeking a driven and organized Director of Finance and Operations. This is an excellent opportunity if you thrive in an interesting and challenging work environment. We are looking for someone who has great interpersonal skills, strong problem-solving initiative, reasoning skills, and excellent communication capabilities. In this role, you will have the opportunity to oversee the financial operations of a medium sized academic department. This role will serve as a resource to the faculty and staff of matters of policy and administration, develop budgets and financial reporting, and administer policies and procedures for department operations. This role serves as the right hand of the Department Head and will influence all facets of department business. Your core responsibilities will include: Serving as key member of department leadership team, supporting the overall mission of Chemical Engineering. Collaborating and partnering with the College of Engineering’s Business Office on financial, operational and human resource matters. Serving as department initiator in Workday system for hiring and other personnel functions. Overseeing and coordinating visa process for faculty, staff, and visitor positions. Ensuring compliance with University, College of Engineering, and departmental policies, and guidelines Overseeing department operations including human resources and financial strategy. Analyzing and presenting financial reports to the department head, College of Engineering (CoE), and others. Administering and advising on financial resource matters, policies, and procedures. Advise management on compliance and supporting policies and guidelines. Overseeing and leading the budgeting and planning process in conjunction with the department head. Directly and indirectly supervising all accounting transactions to include purchase orders, P-Card transactions, reimbursements, transfers, journal entries, labor scheduling, recharge center billing, deposits, award processing, donor gift processing, and Workday transactions. Overseeing the sponsored research operations including preparation of proposals and administration of awards. Coordinate with the Engineering Research Accelerator for post-award support. Ensure compliance with government regulations, agency requirements and internal policies and procedures. Proactively working to improve business operations within the department and engage department, CoE and University stakeholders to identify issues, solutions, and support for continuous improvement. Attending regular CoE Department Administrator (DA) meetings, faculty meetings, lead staff meetings, Office of Human Resource meetings, and other meetings pertinent to the role. Managing all staff reporting to the position to effectively recruit, train, evaluate, motivate, delegate, and monitor their activities. Other duties as assigned. Flexibility, excellence, and passion are vital qualities within the Department of Chemical Engineering. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. You should demonstrate: Ability to pay close attention to detail; keep and maintain accurate and detailed reports and records. Ability to contribute to important strategy, operation and business decisions that have implications on management and operations for the department. Ability to work normal business hours; evening and weekend work may occasionally be required. Accountability for appropriate oversight and usage of third party and/or University funds. Accountability for operational results and for planning, monitoring and managing budget in the department. Qualifications: Bachelor’s degree in business administration or related field (master’s degree preferred) 5-8 years of experience Financial, accounting, business administration, analytical skills, project management, oral and written communications skills. A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered. Requirements: Successful background check Additional Information: This position is operating on a hybrid schedule, with an on-campus/in office presence 4 days a week. Typical work schedule is Monday-Friday during normal business hours. An alternate work schedule allowing for evening and weekend hours will be required on occasion. Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance. Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more! For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page. At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today! Location Pittsburgh, PA Job Function Business Administration and Services Position Type Staff – Regular Full Time/Part time Full time Pay Basis Salary More Information: Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefits Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. Statement of Assurance Interested in a career with Carnegie Mellon University but not finding anything that currently aligns with your interests, background, or experience? Learn how to sign up for Job Alerts through your candidate profile. If your heart is in your work, come work with us. Carnegie Mellon University isn’t just one of the world’s most renowned educational institutions – it’s also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you’ll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you’ll connect and collaborate with dedicated, passionate colleagues – and you’ll have the satisfaction of delivering work that truly matters. At Carnegie Mellon, an unshakeable commitment to diversity, equity, and inclusion is woven into all aspects of our campus culture. We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you’ll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni. The future is awaiting your expertise and intellect. Come join the architects of what’s next. Apply now. Learn more about Student Employment. Please see Faculty Careers. For technical assistance, email HR Services or call 412-268-4600. If you are an individual with a disability and you require assistance with the job application process, please email Equal Opportunity Services or call 412-268-3930. Prospective Employee Disclosures