Senior Administrative Coordinator - Tepper School of Business

The Tepper School of Business lives at the heart of Carnegie Mellon University, guided by a mission to transform the world, pioneering and innovating at the intersection of business, technology, and analytics. The Tepper School offers a future-focused business school experience, tailored for the complexity of today’s marketplace. Where others see challenges, we see opportunity. Always looking ahead, we are consistently moving the world forward with innovative ideas, creative solutions, and new approaches. The Tepper School of Business is searching for a Senior Administrative Coordinator. This is an excellent opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing essential support and advanced administrative support for the team. Core responsibilities will include: Facilitate the business aspects of the advancement team by supporting tasks such as - logistics support (calendaring, room reservations); supply ordering; catering arrangements/restaurant reservations; budget management and expense reports; organizing/making travel arrangements; researching event spaces; nametags; mail responsibility, etc. Support the chief advancement officer Provide assistance for a portfolio of projects/programs (existing or new, as assigned) that support alumni, future-alumni and special guest engagement including but not limited to: Classroom speakers; Club speakers; Board volunteer meetings; Provide assistance with data collection, data entry and other analytics requests to support Advancement team projects. Facilitate project support in digital forms (e.g., spreadsheets, collaboration tools, web calendars, and provide program logistics assistance for programs that engage alumni, future alumni and special guests including but not limited to: Corporate visits; WL Mellon Speaker Series; Special philanthropy days (i.e., Giving CMU Day, Thank a Donor Day); Reunion Weekend Manage 1-2 work study students who will provide support such as front desk coverage, data entry, research, charts, etc. Maintain the agenda for staff meeting through collecting topics each week and sharing out the agenda prior to the meeting. Other administrative or project management duties, responsibilities and meeting participation as assigned in support of the Advancement Team You should demonstrate: Strong attention to detail Self-starter with sense of intuitiveness Strong customer service skills and positive attitude High degree of professionalism and discretion Flexibility, excellence, and passion are vital qualities within Tepper School of Business. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. Qualifications: High School Diploma/GED required 3-5 years of administrative support experience required someone A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered. Requirements: Successful Background Check Additional Information: Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over sponsorship of an employment visa for this opportunity. Typical Work Schedule: Monday-Friday from 8:30-5:00pm. An alternate work schedule allowing for evening and weekend hours will be required on occasion. Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees. Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance. Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more! For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page. At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today! Location Pittsburgh, PA Job Function Administrative Support and Coordination Position Type Staff – Regular Full Time/Part time Full time Pay Basis Hourly More Information: Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefits Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. Statement of Assurance Interested in a career with Carnegie Mellon University but not finding anything that currently aligns with your interests, background, or experience? Learn how to sign up for Job Alerts through your candidate profile. If your heart is in your work, come work with us. Carnegie Mellon University isn’t just one of the world’s most renowned educational institutions – it’s also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you’ll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you’ll connect and collaborate with dedicated, passionate colleagues – and you’ll have the satisfaction of delivering work that truly matters. At Carnegie Mellon, an unshakeable commitment to diversity, equity, and inclusion is woven into all aspects of our campus culture. We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you’ll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni. The future is awaiting your expertise and intellect. Come join the architects of what’s next. Apply now. Learn more about Student Employment. Please see Faculty Careers. For technical assistance, email HR Services or call 412-268-4600. If you are an individual with a disability and you require assistance with the job application process, please email Equal Opportunity Services or call 412-268-3930. Prospective Employee Disclosures